Project Officer

Downer; City of Melbourne; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

WORK180 Endorsed Employer for all زنان

Career development

Health insurance discounts

Perks@Downer discounts

Job summary

Downer is a leading provider of integrated services in Australia and New Zealand, delivering projects across assets, infrastructure and facilities. We are seeking an experienced Administrator to join our team as a Project Officer to support the Specialised Pavements business with transactional and contract management processes.

You will manage claims and invoices, assist with internal reporting and cost analysis, coordinate travel and documents, and ensure compliance with systems and processes.

Qualifications

• Minimum of 3 years' experience in an administration role.
• Experience in a large, complex organisation with enterprise systems.
• Proficient in core admin competencies, including spreadsheeting and document writing/formatting (intermediate MS Office 365).
• High level of accuracy in data entry and document preparation.

Responsibilities

• Processing claims, invoices, and month-end deliverables.
• Supporting internal reporting and cost analysis.
• Providing general administrative support including travel coordination, document management, and meeting logistics.
• Ensuring compliance with internal processes and systems.
• Collaborating with internal teams and external stakeholders including suppliers and clients.

Skills

Administration

Microsoft Office 365

Data entry

Task management

Tools

Microsoft Office 365

Job description

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

We currently have an opportunity for an experienced Administrator to join our team as a Project Officer. The successful candidate will provide essential administrative and operational support to the Specialised Pavements operational line of businesses, ensuring the smooth execution of transactional and contract management processes.

KEY TASKS

• Processing claims, invoices, and month-end deliverables.
• Supporting internal reporting and cost analysis.
• Providing general administrative support including travel coordination, document management, and meeting logistics.
• Ensuring compliance with internal processes and systems.
• Collaborating with internal teams and external stakeholders including suppliers and clients.

ABOUT YOU

• A minimum of 3 years' experience in an administration role.
• Prior experience within a large, complex organisation with a broad range of enterprise systems.
• Proficient in core administrative competencies including spreadsheeting and document writing/formatting (intermediate use of Microsoft Office 365 applications).
• High level of accuracy in data entry and document preparation.
• Ability to manage multiple tasks and work both independently and collaboratively.

Downer is a company that believes people are our greatest asset. We take pride in providing career opportunities, work-life balance, and above benchmark services. We also offer a range of benefits including:

• Proud to be recognised as a WORK180 Endorsed Employer for all women.
• Personalised career development and growth working with an industry leading team.
• A suite of health and wellness benefits and initiatives, including EAP, Beyond Blue and health insurance discounts.
• Access to Perks@Downer, which offers discounts and savings on various products, including retail items, travel deals and entertainment options.

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.