Operations Support Ttw

Downer; Maryborough; On-site; AUD 55,000 - 72,000; Full time

Benefits offered by this job

Healthcare discounts

Retail savings

Car purchase discounts

Employee assistance program

Job summary

Downer is seeking an Administration Officer to join the Business Services Team at the Maryborough Office. You will oversee daily administrative operations, coordinate office activities, and maintain files and records with confidentiality.

You will plan events, travel, meetings and assist with expense reconciliation to support efficient operations. Ideal candidates have 2+ years in administration, a customer-focused approach, and solid MS Word, Excel and PowerPoint skills.

Qualifications

• 2+ years of experience in an administrative role.
• Demonstrated customer service focus with a professional approach.
• Scheduling and calendar management experience.
• Solid MS Office proficiency (Word, Excel, PowerPoint).
• Willingness to complete Cert III or IV in Business Administration during employment.

Responsibilities

• Oversee daily administrative operations of the Maryborough Office.
• Coordinate office activities and ensure efficiency and policy compliance.
• Organize and maintain files and ensure confidentiality.
• Plan and coordinate events, travel, meetings, and conferences.
• Assist with financial reconciliation reporting for expenses.

Skills

Customer service

Scheduling

Calendar management

Problem solving

Stakeholder communication

Education

Cert III or IV in Business Administration

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description

Description

As the Administration Officer, you will work as part of the Business Services Team to:

• Oversee the daily administrative operations of Maryborough Office, ensuring a well-organized and efficient workplace
• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Organize and maintain files and records, ensuring they remain updated, easily accessible and confidentiality as required
• Plan and coordinate events, travel, meetings, and conferences as required
• Assist with financial reconciliation reporting for expenses, ensuring their operations are efficient and effective

To be successful in this role, you must:

• Have 2+ years’ experience working in administrative role
• Demonstrated customer service focus with a friendly, engaging and professional approach. A proactive problem solver who takes ownership, seeks solutions and builds positive relationships with internal and external stakeholders.
• Sound understanding of Microsoft Word, Excel, PowerPoint and other relevant software is desired.
• Scheduling and calendar management
• Ability to manage the workflow and internal systems to ensure timely responses to all internal and external correspondence to the relevant business areas
• Adaptable and flexible to work in other areas of the business as required
• Be willing to complete Cert III or IV in Business Administration throughout employment

What It Means to Belong at Downer

We’re proud of our high-performance culture and commitment to diversity, offering:

• Training and development to support and diversify your career.
• With 30% of vacancies filled internally you’ll find real opportunities to advance your career.
• Perks@Downer: healthcare discounts, great savings on retail purchases, car purchases and much more.
• Employee Assistance Program: professional support for you and your family when you need it most.

You want your work to matter and so do we. With over 26,000 people across Australia, New Zealand and the Pacific, our team is made up of individuals with unique perspectives, backgrounds, and ideas.

We know that diversity makes us stronger and we actively celebrate it through our commitment to inclusion and belonging.

We’re committed to building a team that reflects the diverse communities we serve and we welcome people of all ages, genders, sexual orientations, cultures, abilities, and lived experiences. We especially encourage applications from those whose voices have traditionally been underrepresented in our industry, including women, Aboriginal and Torres Strait Islander Peoples, Māori and Pasifika Peoples, veterans, people with disability, and neurodivergent individuals. Even if your experience doesn’t align perfectly with this role, we’d still like to hear from you. If it feels like the right fit, apply - potential counts, and so do you.

As a WORK180 Endorsed Employer, we support flexibility that works for your life, inclusive leadership that values your voice, and equitable access to opportunity so you can do your best work and bring your whole self to it.

If you need support or adjustments through the recruitment process, just let us know, we’re here to help you put your best foot forward.