Operations Support Officer

Downer; Adelaide; On-site; AUD 60,000 - 75,000; Part time

Benefits offered by this job

Career development opportunities

Proudly recognized as a WORK180 Endorsed Employer

Job summary

A leading integrated services provider is seeking a proactive Operational Support Officer in Adelaide on a part-time basis. This role involves providing vital administrative support, including data entry, financial processing, and project support. The ideal candidate will have at least three years of administration experience, excellent organizational skills, and proficiency in Microsoft Office 365. The company offers career development opportunities and a commitment to work-life balance, as well as various employee perks.

Qualifications

• A minimum of 3 years' experience in an administration role.
• Proficient in spreadsheeting and document writing/formatting.
• Strong organizational skills with the ability to manage multiple tasks.

Responsibilities

• Accurately input financial and operational data into the ERP system.
• Process transactions correctly and manage accounts payable.
• Coordinate meetings and manage travel and accommodation.

Skills

Data entry accuracy

Organizational skills

Microsoft Office 365

Proactive communication

Job description

At Downer we plan, create and sustain. Downer is the leading provider of integrated services in Australia and New Zealand. Through trusted relationships and world leading insight we work closely with our customers to design, build and sustain assets, infrastructure, and facilities.

We currently have an opportunity for a proactive and detail oriented Operational Support Officer to join our team based in Underdale on a part-time basis, working 4 days per week. The successful candidate will provide essential administrative and operational support to the Asphalt & Products operational line of businesses, including project support, financial processing, contracts administration, inventory and manufacturing documentation, and accounts receivable activities. You will ensure timely, accurate data entry and help maintain compliance with Downer's policies and procedures.

KEY TASKS

• Accurately input financial and operational data into the ERP system, including invoicing, procurement, inventory, and month-end activities.
• Process transactions correctly, manage accounts payable, and ensure job costing data is entered and maintained accurately.
• Ensure timely and accurate billing, cost allocation, purchase orders, and supplier/subcontractor payments.
• Support office operations, coordinate meetings, manage travel and accommodation, cover reception and oversee staff onboarding/offboarding.
• Deliver data integrity, support financial performance reviews, and meet month-end deadlines.

ABOUT YOU

• A minimum of 3 years' experience in an administration role.
• Proficient in core administrative competencies including spreadsheeting and document writing/formatting (intermediate use of Microsoft Office 365 applications).
• High level of accuracy in data entry and document preparation. Thoroughness in completing tasks and following up as required.
• Strong organisational skills with the ability to coordinate multiple tasks and manage competing deadlines.
• Ability to work independently and as part of a team, building strong relationships at all levels.
• Self‑motivated, proactive and committed to continuous learning and development.

Downer is a company that believes people are our greatest asset. We take pride in providing career opportunities, work-life balance, and above benchmark services. We also offer a range of benefits including:

• Proud to be recognised as a WORK180 Endorsed Employer for all women.
• Enjoy career development opportunities, including leadership programs like Thrive and Own Career.
• Be part of an industry-leading company committed to safety, innovation and operational excellence.
• Access to Perks@Downer, which offers discounts and savings on various products, including retail items, travel deals and entertainment options.

To join the Downer team please "apply now". We respectfully request no recruitment agency approaches. Please be advised that email applications will not be accepted.

Downer Group is an employer that acknowledges and embraces the importance of our people's diverse experiences, talents, and cultures. As an inclusive employer, we welcome applications from everyone.