Office Manager/Finance & Accounts Coordinator

Placing Heads Recruitment; Melbourne; On-site; AUD 42,000 - 64,000; Part time

Job summary

Placing Heads Recruitment in Melbourne is seeking an organised Office Manager / Finance & Accounts Coordinator for a 3-days-a-week role blending office administration with finance tasks.

You will manage admin, customer accounts, purchasing, supplier coordination, billing and basic financial reporting, while ensuring records are accurate and payments are processed on time.

Qualifications

• Experience in office management, accounts or finance administration.
• Practical knowledge of accounts payable and receivable.
• Strong organisational skills and excellent attention to detail.
• Confidence working with numbers, customer accounts and supplier relationships.
• Excellent communication and customer service skills.
• Proficiency in Microsoft 365 and business or accounting systems.
• Experience with GST, purchasing or supplier management would be an advantage.

Responsibilities

• Manage day-to-day office administration and customer enquiries.
• Maintain customer accounts, agreements, billing details and renewals.
• Process customer and purchase orders, following them through to delivery and invoicing.
• Liaise with suppliers regarding pricing, deliveries, invoices and account queries.
• Manage accounts payable and receivable, including invoice processing and overdue payments.
• Assist with reconciliations, payment preparation and financial reporting.
• Maintain accurate records and ensure administrative and financial tasks are completed efficiently.

Skills

Office management

Accounts payable

Accounts receivable

Customer accounts

Billing

Financial reporting

Attention to detail

Data entry

Microsoft 365

Accounting software

Tools

Microsoft 365

Accounting software

Job description

• 3 days a week
• Be valued and appreciated
• Fun environment. Love going to work

About the role

This is a 3 days a week role.

Are you an organised, numbers-savvy all-rounder who loves keeping things running smoothly? Do you enjoy variety, building relationships and taking ownership of getting things done?

We’re looking for a proactive Office Manager / Finance & Accounts Coordinator to play an important role in the day-to-day running of the business.
This is a varied, hands-on position combining office administration, customer account management, purchasing, supplier coordination, billing and finance.

You’ll be someone who enjoys being across the details, solving problems and ensuring customers, suppliers and accounts are well looked after.

Key responsibilities

• Manage day-to-day office administration and customer enquiries.
• Maintain customer accounts, agreements, billing details and renewals.
• Process customer and purchase orders, following them through to delivery and invoicing.
• Liaise with suppliers regarding pricing, deliveries, invoices and account queries.
• Manage accounts payable and receivable, including invoice processing and overdue payments.
• Assist with reconciliations, payment preparation and financial reporting.
• Maintain accurate records and ensure administrative and financial tasks are completed efficiently.

What we’re looking for

• Experience in office management, accounts or finance administration.
• Practical knowledge of accounts payable and receivable.
• Strong organisational skills and excellent attention to detail.
• Confidence working with numbers, customer accounts and supplier relationships.
• Excellent communication and customer service skills.
• Proficiency in Microsoft 365 and business or accounting systems.
• A proactive, reliable, hands-on approach and the ability to take ownership.

Experience with GST, purchasing, contracts or supplier management would be an advantage.

Why join us?

This is an excellent opportunity for a capable all-rounder who enjoys variety and wants to make a genuine contribution to a business. You’ll have the opportunity to use your initiative, take responsibility and become a valued part of the team, while enjoying the flexibility of three days per week.
If you’re someone who takes pride in getting things right and enjoys making a business run better, we’d love to hear from you!