OFFICE ADMINISTRATOR/RECEPTIONIST

IPS PERFORMANCE TUNING; Sydney; On-site; AUD 45,000 - 60,000; Full time

Benefits offered by this job

Friendly team environment

Job summary

IPS PERFORMANCE TUNING in Sydney is seeking a reliable Office Administrator to join our busy team. This full-time role focuses on customer interactions, scheduling jobs for technicians and handling invoices to keep daily operations running smoothly.

You will manage calls, coordinate appointments, process payments, and maintain organised office paperwork while working both independently and with the team. If you are detail-oriented, punctual, and enjoy a varied environment with opportunities to

Qualifications

• Excellent communication and customer service skills.
• Well organised with good attention to detail.
• Confident answering phones and dealing with customers.
• Basic computer skills and comfortable using invoicing and booking systems.
• Can multitask in a fast-paced environment.
• Reliable, punctual and positive attitude.

Responsibilities

• Answering incoming phone calls and assisting customers with enquiries.
• Booking and scheduling jobs for technicians.
• Taking customer payments and processing invoices.
• General office administration and keeping paperwork organised.
• Organising and coordinating daily jobs.
• Picking up parts and supplies from suppliers when required.
• Dropping off parts and equipment as needed.
• Communicating with customers, suppliers and team members.
• Providing general support to the team to ensure daily operations run smoothly.

Skills

Customer service

Communication

Organisation

Phone handling

Multitasking

Attention to detail

Driver's license

Tools

Invoicing software

Booking systems

Job description

Full-Time Position | Monday – Friday, 9:00am – 5:00pm

We are looking for a reliable, organised and motivated Office Administrator to join our team!

This is a varied role suited to someone who enjoys dealing with customers, keeping things organised and helping the day-to-day operations of a busy business run smoothly.

ABOUT THIS ROLE

Full-Time Position | Monday – Friday, 9:00am – 5:00pm

We are looking for a reliable, organised and motivated Office Administrator to join our team!

This is a varied role suited to someone who enjoys dealing with customers, keeping things organised and helping the day-to-day operations of a busy business run smoothly.

Key Responsibilities

• Answering incoming phone calls and assisting customers with enquiries.
• Booking and scheduling jobs for technicians.
• Taking customer payments and processing invoices.
• General office administration and keeping paperwork organised.
• Organising and coordinating daily jobs.
• Picking up parts and supplies from suppliers when required.
• Dropping off parts and equipment as needed.
• Communicating with customers, suppliers and team members.
• Providing general support to the team to ensure daily operations run smoothly.

About You

We are looking for someone who:

• Has excellent communication and customer service skills.
• Is well organised with good attention to detail.
• Is confident answering phones and dealing with customers.
• Has basic computer skills and is comfortable using invoicing and booking systems.
• Can multitask and work in a fast-paced environment.
• Is reliable, punctual and has a positive attitude.
• Holds a current driver's licence.
• Can work independently and as part of a team.

Previous administration or office experience is preferred but not essential for the right person.

What We Offer

• A friendly and supportive team environment.
• A varied role where no two days are the same.
• An opportunity to become an important part of a growing business.

If you're a dependable, hands-on person who enjoys keeping things organised and getting things done, we'd love to hear from you!