Administration Allrounder

Pohlmans Nursery Pty; Adare; On-site; AUD 65,000 - 75,000; Full time

Job summary

Pohlmans Nursery Pty is seeking an experienced Administration Allrounder to join our Corporate Office team in Australia. This role provides administration support across Sales, Production, Finance and HR, offering variety as no two days are the same.

You will work with a capable team, ensuring accuracy in orders, data maintenance, and documentation while contributing to a dynamic business with a 50-year history. A structured, supportive environment awaits.

Qualifications

• Experience in an administrative or office support role.
• Excellent written and verbal communication skills.
• Ability to multitask and manage competing priorities.
• Keeps calm and organised when priorities change.

Responsibilities

• Order processing ensuring deadlines/cut off times are adhered to
• Supporting online order processing
• Assisting customers with product availability enquiries and providing replacement stock options when required
• Assisting with delivery information and order follow-up
• Processing biosecurity and transport compliance documentation
• General customer service and administration support
• Coordinating with key personnel in the nursery divisions regarding product availability, quality and orders
• Production processing and data accuracy
• Creation and maintenance of product codes
• Establishing and updating Bill of Material (BOM) records
• Coordinating stocktakes and entering results
• Investigating stock discrepancies
• Filing and record management (Finance)
• Scanning and electronic document processing (Finance)
• Invoice and receipt administration (Finance)
• Recruitment administration (HR)
• Candidate screening and shortlisting (HR)
• Interview coordination (HR)
• Employment and work rights checks (HR)
• Employee onboarding and commencement administration (HR)

Skills

Administrative experience

Attention to detail

Multitasking

Communication skills

Proactive

Organised

Tools

Microsoft Excel

Business Central

Inventory systems

Job description

Variety, Challenge and Opportunity in One Role

Are you an experienced administrator who thrives on variety? Do you enjoy being the person everyone relies on to keep things running smoothly? If you're highly organised, detail-oriented and love learning different aspects of a business, this could be the perfect opportunity for you.

As we celebrate 50 years in business, we're looking for a professional and adaptable Administration Allrounder to join our Corporate Office team.

This is not your typical administration role. No two days are the same. You'll provide support across multiple departments including Sales, Production, Finance and Human Resources, making this an ideal opportunity for someone who enjoys a fast-paced environment and being involved in all areas of a successful business.

About the Role

You will work alongside experienced professionals across the business, providing administration support wherever it is needed.

Our Sales team already has a well-established customer base, so no cold calling required.

Your responsibilities may include:

• Order processing ensuring deadlines/cut off times are adhered to


• Supporting online order processing


• Assisting customers with product availability enquiries and providing replacement stock options when required


• Assisting with delivery information and order follow-up


• Processing biosecurity and transport compliance documentation


• General customer service and administration support


• Coordinating with key personnel in the nursery divisions regarding product availability, quality and orders

Production Administration

Working closely with our Production Schedulers, you will assist with:

• Production processing


• System maintenance and data accuracy


• Creation and maintenance of product codes


• Establishing and updating Bill of Material (BOM) records


• Coordinating stocktakes


• Entering stocktake results


• Investigating and following up stock discrepancies

Finance Administration

Our Finance team is always happy to welcome a helping hand with:

• Filing and record management


• Scanning and electronic document processing


• Invoice and receipt administration


• General administrative support

Human Resources Support

Working alongside our HR Manager, you will assist with:

• Recruitment administration


• Candidate screening and shortlisting


• Interview coordination


• Employment and work rights checks


• Employee onboarding and commencement administration

About You

To be successful in this role, you will be someone who:

• Has previous experience in an administrative or office support role


• Possesses exceptional attention to detail


• Can confidently multitask and manage competing priorities


• Remains calm and organised when priorities change throughout the day


• Has excellent written and verbal communication skills


• Is proactive and willing to jump in wherever support is needed


• Takes pride in delivering accurate, high-quality work


• Builds strong working relationships across all levels of the business

Highly Regarded

• Advanced Microsoft Excel skills


• Experience working with Business Central, inventory or business management systems


• Exposure to recruitment, HR administration, finance administration or customer service functions

What's in it for You?

• Monday to Friday roster - 38-hour work week


• Variable start times between 7:00am and 8:30am


• Diverse role with exposure to multiple business functions


• Opportunity to learn and develop across Sales, Production, Finance and HR


• Long-term career growth opportunities


• Supportive team environment