Office All Rounder

seek.com.au; Caloundra; On-site; AUD 60,000 - 75,000; Full time

Job summary

Seek is seeking a reliable Office All‑Rounder to keep the front office running smoothly and support administration, accounts and projects. This true all‑rounder role involves invoicing, debtor follow‑up, project documentation and cross‑team collaboration with Directors, Business Manager and Project Coordinators.

You'll be detail‑oriented, proactive and thrive in a fast‑paced environment. Our team offers opportunities to progress into a Project Coordinator role as we grow.

Qualifications

• Experience in administration, accounts or client-facing support.
• Excellent written and verbal communication, professional demeanor.
• Proficiency with Microsoft Office; Xero experience preferred.

Responsibilities

• Provide general office administration including mail, calendars and filing.
• Create quotes, process invoices and assist with accounts payable/receivable.
• Support project coordinators with documentation, approvals and timelines.
• Follow up outstanding invoices and maintain debtor records.
• Provide basic payroll, timesheets and rostering support if required.
• Respond to client inquiries by phone and email and route to the team.

Skills

Administration

Accounts

Project coordination

Client service

Education

Business Administration

Accounting

Tools

Microsoft Office

Xero

Job description

An excellent opportunity has arisen for a reliable and organised Office All‑Rounder to join our talented team. You’ll keep our office running smoothly and support the team across administration, accounts and projects.

This is a true all‑rounder position. Alongside general administration, you’ll support our accounts and project teams with invoicing, debtor follow‑up, project documentation and more. You’ll work closely with our Directors, Business Manager and Project Coordinators. As you build your skills and experience, there is genuine opportunity to progress into a Project Coordinator position or other roles within the business as we continue to grow.

This role is perfect for someone who is detail‑oriented, proactive and thrives in a fast‑paced environment where no two days are the same. You’ll play a crucial part in supporting the business as it continues to grow, and if you’re looking for stability, longevity and a chance to grow with the company, this role is for you.

Key responsibilities

• Provide general office administration, including mail, calendars, correspondence, filing, data entry and document preparation
• Book resources, schedule appointments and prepare professional documents and presentations
• Create quotes, process invoices and assist with accounts payable and receivable
• Follow up outstanding invoices, issue reminders and statements, and keep debtor records accurate and up to date (if required)
• Provide basic payroll, timesheet and rostering support (if required)
• Provide client service by phone and email, and pass booking enquiries to the Traffic Control team
• Support Project Coordinators and Managers with project administration, approvals and documentation
• Assist with coordinating project activities, including approvals, design allocation, quoting and billing
• Support estimation and quoting processes by gathering and organising relevant data
• Maintain accurate project records and documentation throughout the project lifecycle
• Liaise with clients, governing authorities and internal teams to keep projects on track
• Attend project meetings as required, taking minutes and distributing action items
• Maintain administration, quality and WHS processes, and handle confidential documents and information appropriately

About you

• Previous experience in administration, accounts or a client‑fac­ing support role
• Excellent written and verbal communication skills, with a high degree of professionalism
• Intermediate to advanced proficiency in the Microsoft Office Suite; experience with Xero highly regarded
• Exceptional attention to detail and accurate data entry
• Ability to manage multiple tasks at once and work with minimal supervision
• Proactive, with a willingness to take initiative and learn quickly
• A genuine interest in project coordination and a desire to progress your career
• Good interpersonal skills with the ability to work in a small team environment
• Qualifications in Business Administration, Accounting or similar (or willingness to work towards one) highly regarded
• Current and future eligibility to work in Australia

Why Join Us

The company values their employees and fosters a professional and vibrant workplace culture. As a part of our team, you'll experience career growth opportunities, with genuine pathways into project coordination, accounts or office management, consistent mentoring, and a supportive, respectful, and fun work environment. Join us in making lasting first impressions and delivering top‑notch service to our valued customers.