Office Manager

Cox Purtell; Sydney; On-site; AUD 90,000 - 110,000; Full time

Job summary

Cox Purtell in Sydney CBD is seeking an experienced Office Manager for a 6-month contract, with potential to extend. Based on-site, you will run front desk, vendor relationships and facilities for Sydney (and support Melbourne) while managing budgets.

This hands-on role requires coordinating safety, access control, events, and budget tracking, with a competitive salary of $100,000 plus super.

Qualifications

• 5+ years in office coordination or facilities management.
• Experience with vendors, quotes, contracts and KPI tracking.
• Knowledge of Australian workplace health and safety, fire safety and security requirements.
• Experience managing an operating budget and purchase orders.

Responsibilities

• Oversee day-to-day office operations for Sydney with some support for Melbourne.
• Manage relationships with landlords, building management and facility vendors.
• Act as local physical security contact; manage access control, badges and visitor management.
• Manage local operating budget; raise POs, reconcile invoices and flag variances.
• Coordinate onboarding and office events in partnership with HR and leadership.

Skills

Office coordination

Vendor management

Budget management

Facilities management

Front desk

Event coordination

Tools

Google Workspace

Slack

Zoom

ServiceNow

Job description

Office Manager
6-Month Contract - potential to extend
Sydney CBD
$100,000 + super FTE

About the client

Our client is a global technology organisation with a growing presence across Australia and New Zealand. Their regional offices sit within a well-established international workplace and facilities function, with strong support from regional and global leadership. They place real value on creating offices that are welcoming, inclusive and run smoothly, so their people can focus on doing great work.

About the role

Based in their Sydney CBD office, you will be the go-to person for office operations and facilities, while also supporting the Melbourne office too. This is a hands‑on, on‑site role where you will look after everything from front desk responsibilities, vendors and building management to physical security, safety compliance and the local budget. You will be the face of the office for staff and visitors in this 6-month engagement, which starts quickly and may extend to 12 months.

Duties

• Oversee day-to-day office operations across Sydney with some support for the Melbourne office (there are 2 small offices in Perth and Auckland too), including front desk, mailroom, supplies, amenities and general upkeep.
• Manage relationships with landlords, building management and facility vendors such as cleaning, security and catering, including tracking SLAs and KPIs.
• Act as the local physical security point of contact, managing access control, badge and visitor management, incident response and emergency drills.
• Manage the local operating budget, raising purchase orders, matching vendor invoices and flagging variances against forecast.
• Partner with HR, Talent Acquisition and local leadership to prepare for new starters and coordinate office events, celebrations and culture initiatives.

Requirements

• 5+ years of experience in office coordination, workplace services or facilities management, ideally within a multinational technology or corporate environment.
• Proven experience managing vendors and contractors, including reviewing quotes, negotiating contracts and tracking service performance.
• Sound knowledge of building management practices and Australian workplace health and safety, fire safety and security requirements.
• Experience managing an operating budget, purchase orders and invoice reconciliation.
• Confidence using workplace technology such as Google Workspace, Slack, Zoom and ticketing systems like ServiceNow.
• Comfortable overseeing multiple sites and handling executive escalations calmly and professionally.
• Available to work on‑site 5 days a week in the Sydney CBD for a 6-month contract.

Further information about this role

While this is a temporary contract, it comes with the benefits of a permanent role. You'll be paid a monthly salary and accrue pro‑rata annual leave, along with paid sick leave and NSW public holidays.