Office Manager

Cox Purtell Staffing Services; Sydney; On-site; AUD 90,000 - 110,000; Full time

Benefits offered by this job

Pro-rata annual leave

Paid sick leave

NSW public holidays

Job summary

Cox Purtell Staffing Services in Sydney CBD is seeking an experienced Office Manager for a hands-on 6-month contract. Based on-site, you will own day-to-day office operations, front desk duties, and facilities coordination for Sydney and Melbourne.

You will manage vendors, budgets, security, safety compliance and partner with HR to onboard staff. The role offers pro-rata annual leave, sick leave, and NSW public holidays, with potential extension.

Qualifications

• 5+ years of experience in office coordination, workplace services or facilities management.
• Experience managing vendors and contractors, negotiating contracts and tracking service performance.
• Sound knowledge of building management practices and workplace health and safety.
• Experience managing an operating budget, purchase orders and invoice reconciliation.
• Confidence using workplace technology such as Google Workspace, Slack, Zoom and ServiceNow.

Responsibilities

• Oversee day-to-day office operations across Sydney with some support for the Melbourne office (there are 2 small offices in Perth and Auckland too).
• Manage relationships with landlords, building management and facility vendors; track SLAs and KPIs.
• Act as the local physical security point of contact, managing access control and visitor management.
• Manage the local operating budget, raising POs, matching invoices and flagging variances.
• Partner with HR, Talent Acquisition and local leadership to prepare for new starters and coordinate office events.

Skills

Office coordination

Vendor management

Budget management

Facilities management

Front desk

Job description

Cox Purtell Staffing Services - Sydney CBD NSW

Office Manager
6-Month Contract - potential to extend
Sydney CBD
$100,000 + super FTE

About the client

Our client is a global technology organisation with a growing presence across Australia and New Zealand. Their regional offices sit within a well-established international workplace and facilities function, with strong support from regional and global leadership. They place real value on creating offices that are welcoming, inclusive and run smoothly, so their people can focus on doing great work.

About the role

Based in their Sydney CBD office, you will be the go-to person for office operations and facilities, while also supporting the Melbourne office too. This is a hands-on, on-site role where you will look after everything from front desk responsibilities, vendors and building management to physical security, safety compliance and the local budget. You will be the face of the office for staff and visitors in this 6-month engagement, which starts quickly and may extend to 12 months.

Duties

• Oversee day-to-day office operations across Sydney with some support for the Melbourne office (there are 2 small offices in Perth and Auckland too), including front desk, mailroom, supplies, amenities and general upkeep.
• Manage relationships with landlords, building management and facility vendors such as cleaning, security and catering, including tracking SLAs and KPIs.
• Act as the local physical security point of contact, managing access control, badge and visitor management, incident response and emergency drills.
• Manage the local operating budget, raising purchase orders, matching vendor invoices and flagging variances against forecast.
• Partner with HR, Talent Acquisition and local leadership to prepare for new starters and coordinate office events, celebrations and culture initiatives.

Requirements

• 5+ years of experience in office coordination, workplace services or facilities management, ideally within a multinational technology or corporate environment.
• Proven experience managing vendors and contractors, including reviewing quotes, negotiating contracts and tracking service performance.
• Sound knowledge of building management practices and Australian workplace health and safety, fire safety and security requirements.
• Experience managing an operating budget, purchase orders and invoice reconciliation.
• Confidence using workplace technology such as Google Workspace, Slack, Zoom and ticketing systems like ServiceNow.
• Comfortable overseeing multiple sites and handling executive escalations calmly and professionally.
• Available to work on-site 5 days a week in the Sydney CBD for a 6-month contract.

Further information about this role

While this is a temporary contract, it comes with the benefits of a permanent role. You'll be paid a monthly salary and accrue pro-rata annual leave, along with paid sick leave and NSW public holidays.