Office Facilities Coordinator - 12-month contract

Anton Murray Consulting; Sydney; On-site; AUD 55,000 - 65,000; Full time

Job summary

The Facilities Coordinator role in Sydney is a 9- to 12-month on-site contract for a global banking and asset management client. The role reports to the Facilities Manager and involves coordinating facilities tasks, vendor management, budget support, and ensuring safety and regulatory compliance.

Key duties include maintaining records, conducting audits, and supporting capital projects, with an emphasis on quality of service and stakeholder satisfaction.

Qualifications

• At least 2 years facilities management experience.
• Experience with IT systems, databases and security technologies.
• Knowledge of ITIL, Citrix, VDI/VM, Windows servers, MS O365.

Responsibilities

• Ensure quality and timely service delivery to the customer.
• Manage and report vendor performance.
• Manage property and tenancy related issues.
• Assist with financial and administrative requirements.
• Participate in minor churn, moves and capital expenditure projects.
• Be on-call after office hours for emergencies.

Skills

Facilities coordination

Vendor management

Communication skills

Analytical skills

On-call after hours

Tools

Office 365

Outlook

SharePoint

Citrix/VDI

Service Now

Lotus Notes

Job description

Our client is a global banking and asset management business seeking aFacilities Coordinatorto join theirSydneyteam on an initial 9- 12-month contract.

Scope of Work:

The Facilities Coordinator will be reporting to the Facilities Manager and is responsible for the coordination of all Facilities tasks and services in the premises as directed by the Facilities Manager. The role contributes to the budget forecasts, saving initiatives, service delivery optimisation and quality control. Additionally, the coordinator will ensure a safe working environment at all times in accordance with local standards and legislation. Furthermore the role will include maintaining checklists, open work order files, and records on the facilities and participants in activities such as small churn or, moves and afterhours maintenance supervision where applicable.

Key Responsibilities:

• Ensure quality and timely service delivery to the Customer, overall quality assurance and Customer’s high level of satisfaction.
• Manage and report Vendor Performance
• Manage property and tenancy related issues
• Assist with financial and administrative requirements
• Take an active role in initiatives and management
• Inspect facilities on a daily basis, and conduct major facility audits on a monthly and quarterly basis, ensuring office area is tidy and taking note of maintenance and OH&S issues or other problem areas
• Keep and maintain records of inspections, maintenance reports, certificates and compliance documentation.
• Participate in Minor Churn, Moves and assist in the coordination of Capital exp. Projects.
• To be on-call after office hours for emergency needs where required

Knowledge/Skills:

• Knowledge of networks, database or operating systems, PC/LAN/WAN, Citrix/VDI, telecommunications technologies, and information security technology
• Strong analytical skills and attention to detail
• Excellent communication skills both written and oral
• Good interpersonal skills are essential to successfully service clients and to maintain good working relationships with partners
• Good written and verbal communication skills are essential
• Good working knowledge of and troubleshooting experience in Office 365 (on prem and cloud), Outlook, Lotus Notes and SharePoint

Experience and Qualification:

• At least 2 years facilities management experience.
• Several years’ of technical experience in operating systems, database, telecommunications, PC, LAN, WAN, and data security technologies.
• Should have good a understanding of ITIL, Citrix, VDI/VM, Windows servers, MS O365.
• ITIL, MCSE, MCSA and CCNA certification a plus.
• Working knowledge of Service Now System tool a plus.

The budget range for this position is set at around $40-47 per hour inc super. Successful candidates will be employed as on-site contractors through Anton Murray Consulting, working directly at our client’s location.