Office Manager

Kogan People Solutions - Recruiters; Melbourne; On-site; AUD 79,000 - 82,000; Full time

Job summary

Kogan People Solutions - Recruiters in Keysborough, VIC, is seeking an experienced Office Manager to lead day-to-day office operations for a commercial facility services company. You will ensure smooth administration, welcoming staff and visitors, and support to maintain efficient workflows.

The role requires at least one year in a similar position, a Diploma or equivalent, and strong organisational, multitasking, and communication skills.

Qualifications

• At least one year’s experience in a similar role.
• A relevant Diploma or equivalent.
• Excellent organisational and multitasking skills.
• Strong interpersonal and communication skills.
• Proficiency with office software and equipment.
• A proactive and positive attitude.

Responsibilities

• Supervise and coordinate administrative staff, allocating tasks, setting priorities and monitoring performance.
• Develop, implement and review office policies, procedures and systems to improve efficiency.
• Manage the office budget, monitor expenditure and coordinate purchasing, supplier accounts and invoicing.
• Oversee records management, including client files, contracts, staff records and compliance documentation.
• Prepare reports and correspondence for management on office operations, costs and service activity.
• Keep the office organised and efficient, handling everything from scheduling meetings to managing office supplies.
• Greet visitors, assist with onboarding new team members, and be the go-to person for all office-related enquiries.
• Manage office equipment, liaise with IT on technical issues, and ensure all systems are up and running.
• Handle challenges with a cool head, an empathetic approach and a positive attitude, ensuring the office remains a productive and safe workplace.

Skills

Office administration

Organisational skills

Communication skills

Interpersonal skills

IT proficiency

Education

Diploma or equivalent

Tools

Office software

Job description

Office Manager – Keysborough

Kogan People Solutions is delighted to be working with a well-regarded commercial facility services company offering commercial cleaning (routine, emergency, deep and infection-control), washroom hygiene, waste management and recycling, pest control and general maintenance. We are assisting our client as they seek a skilled and experienced Office Manager to help take their service offering to the next level.

• Location: Keysborough VIC
• Salary: Range $79k-$82k per annum plus superannuation
• Employment type: Full-time, ongoing

Role overview

As Office Manager, you will be the heart of the business’s office operations. From keeping everything running smoothly to creating a welcoming environment for staff and visitors, you will play a crucial role in keeping day-to-day activities running well.

Key responsibilities

• Supervise and coordinate administrative staff, allocating tasks, setting priorities and monitoring performance.
• Develop, implement and review office policies, procedures and systems to improve efficiency.
• Manage the office budget, monitor expenditure and coordinate purchasing, supplier accounts and invoicing.
• Oversee records management, including client files, contracts, staff records and compliance documentation.
• Prepare reports and correspondence for management on office operations, costs and service activity.
• Keep the office organised and efficient, handling everything from scheduling meetings to managing office supplies.
• Greet visitors, assist with onboarding new team members, and be the go-to person for all office-related enquiries.
• Manage office equipment, liaise with IT on technical issues, and ensure all systems are up and running.
• Handle challenges with a cool head, an empathetic approach and a positive attitude, ensuring the office remains a productive and safe workplace. A working knowledge of OHS regulations is essential.

About you

To be considered, you will have:

• At least one year’s experience in a similar role.
• A relevant Diploma or equivalent.
• Excellent organisational and multitasking skills.
• Strong interpersonal and communication skills.
• Proficiency with office software and equipment.
• A proactive and positive attitude.

You must have unrestricted working rights in Australia to be considered.

Why join our client?

• A supportive and friendly work environment
• Opportunities for growth and development
• The chance to be a key player in a vibrant and dynamic team