Office Manager

Randstad; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Competitive Salary

CBD Location

Dynamic Culture

Career Growth

Job summary

Randstad is seeking an Office Manager for a Melbourne CBD construction site. The role focuses on keeping the CBD headquarters organized, bridging site managers, subcontractors and senior management, and ensuring efficient office operations and project documentation.

You will oversee front-of-house administration, basic financial processing, and support travel and calendar management for senior leaders, with a focus on WHS compliance and a collaborative culture.

Qualifications

• 3–5 years of hands-on Office Manager experience, preferably in construction/engineering sectors.
• Strong time-management and ability to prioritise in fast-paced environments.
• Excellent written and verbal communication with diverse stakeholders.

Responsibilities

• Office Administration: Manage front-of-house, facilities, procurement, and mail/deliveries.
• Construction & Project Admin: Assist site teams with permits, onboarding, site access, and registers.
• Document & Quality Control: Maintain filing systems, register documents, handle insurance/licensing registers, assist tender docs.
• Executive & Team Support: Travel, calendar management and meeting setup for MD and Directors.
• Culture & WHS: Coordinate team events, HR onboarding, and enforce safety/compliance policies.

Skills

Office Management

Construction experience

Organised

Communication

Facilities management

Job description

Job Title: Office Manager - Construction

Work Type: Full-Time, On-Site

Location: Melbourne CBD

About the Role

We are a growing Melbourne-based construction builder seeking a proactive, highly organised Office Manager to keep our CBD headquarters running smoothly.

In this pivotal role, you will act as the backbone of our business operations, bridging the gap between site managers, subcontractors, senior management, and external stakeholders. You will manage office administration, oversee basic financial processing, coordinate project documentation, and ensure our corporate environment remains structured, efficient, and welcoming.

Key Responsibilities

• Office Administration: Manage day-to-day front-of-house operations, facilities maintenance, supplier contracts, office supply procurement, and mail/deliveries.

• Construction & Project Admin: Assist site teams with permit applications, subcontractor onboarding paperwork, site access passes, and maintenance of project registers.

• Document & Quality Control: Maintain centralized filing systems, register site documents, manage insurance/licensing compliance registers, and assist with tender preparation documents.

• Executive & Team Support: Provide administrative support to the Managing Director and Project Directors, including travel coordination, calendar management, and meeting setup.

• Culture & WHS: Coordinate team events, support HR onboarding for new employees, and enforce office safety and compliance policies.

Key Requirements

• Proven Experience: Minimum 3-5 years of hands-on experience as an Office Manager (experience specifically within the construction, engineering, or trades sector is strongly preferred).

• Organised & Resilient: Exceptional time-management skills with the ability to handle shifting priorities in a fast-paced environment.

• Clear Communicator: Strong written and verbal communication skills; comfortable dealing with everyone from site labourers to corporate clients.

• Melbourne CBD Access: Able to work full-time on-site at our CBD office.

What We Offer

• Competitive Salary: Attractive remuneration package dependent on skills and experience.

• CBD Location: Centrally located office close to major train stations and tram lines.

• Dynamic Culture: Join a down-to-earth, supportive team that values hard work and celebrates success.

• Career Growth: Opportunities to take on broader operational responsibility as the business expands.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.