Office Manager | Melbourne, Vic

JamesVale Recruitment Pty.; Melbourne; On-site; AUD 70,000 - 95,000; Full time

Benefits offered by this job

Superannuation

MD mentorship

Collaborative team culture

Job summary

JamesVale Recruitment Pty. is seeking an experienced Office Manager to lead the office administration team and support field agents in the Melbourne metro area. This diverse role covers inventory, invoicing, correspondence, document prep, and policy compliance.

You will bring a minimum of 10 years in administration, strong organizational and communication skills, and a proactive, confidential approach. The MD will provide hands-on training and ongoing support, with an attractive remuneration

Qualifications

• Minimum 10 years experience in administration-based roles.
• Proven experience in Office Management or Operations.
• Excellent organizational and multitasking abilities.
• Proactive and solutions-focused, with strong initiative.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality, discretion and professionalism.
• High attention to detail and commitment to quality.
• Comfortable using Microsoft Office Suite and office management systems.
• Strong time management and prioritisation skills.
• Collaborative team player who works well with minimal supervision.

Responsibilities

• Manage office supplies inventory and order materials as needed.
• Coordinate urgent requests and ensure timely responses.
• Handle invoicing and basic financial tracking.
• Monitor company emails and other correspondence.
• Prepare affidavits and assist with document preparation.
• Supervise administrative staff and delegate tasks as appropriate.
• Maintain and organise office records and documentation.
• Ensure compliance with company policies and procedures.
• Support the onboarding and training of new employees.

Skills

10+ years admin experience

Office management

Communication skills

Confidentiality

Multitasking

Team collaboration

Proactive problem solving

Tools

Microsoft Office Suite

Office management systems

Job description

Job Description

• Diverse and rewarding opportunity for an experienced Office Management professional
• Opportunity to learn from a dynamic team with a supportive and customer-focused culture
• Offering an attractive remuneration package, plus superannuation

The Company…

The company has been operational for over 30 years and specialises in providing legal/recovery/field services to lawyers, banks, financiers, and insurance companies. They have a dedicated team of Administrators and Field Agents in the Melbourne metropolitan area, with their head office being based near the Melbourne CBD area (Queens Road, Melbourne 3004). The high-paced nature of their industry means that they work as a close-knit team in order to manage workloads, deliver exceptional service and exceed their customers’ expectations. They are now seeking to add an experienced Office Manager to effectively manage the office administration team and their network of field agents.

The Position…

In the position of Office Manager, you will have the following responsibilities:

• Manage office supplies inventory and order materials as needed
• Coordinate urgent requests and ensure timely responses
• Handle invoicing and basic financial tracking
• Monitor company emails and other correspondence
• Prepare affidavits and assist with document preparation
• Supervise administrative staff and delegate tasks as appropriate
• Maintain and organise office records and documentation
• Ensure compliance with company policies and procedures
• Support the onboarding and training of new employees

The Ideal Candidate…

The ideal candidate will have:

• A minimum of 10 years of experience in administration-based roles
• Proven experience in a similar Office Management or Operations role
• Exceptional organisational and multitasking abilities
• Proactive and solutions-focused, with strong initiative
• Excellent communication and interpersonal skills
• Ability to maintain confidentiality, discretion and professionalism at all times
• High attention to detail and a commitment to quality
• Comfortable using Microsoft Office Suite and office management systems
• Strong time management and prioritisation skills
• A collaborative team player who also works effectively with minimal supervision

The Benefits…

This is a great opportunity to be part of a collaborative and dynamic team, offering long-term job stability and an attractive salary, plus superannuation. The Managing Director will be hands on in helping and training the successful applicant and will provide ongoing support to the successful applicant.