Office Manager

NKR Sports Pty Ltd - (SportsX); Melbourne; On-site; AUD 72,000 - 88,000; Full time

Benefits offered by this job

Competitive salary up to $80k

Superannuation

Bonuses

Employee benefits

Job summary

SPORTSX is seeking an experienced Office Manager to oversee the office and administrative functions from our Truganina location. You will lead the administrative staff, manage records and accounts, and handle purchasing and payroll-related data while reporting directly to the Directors.

You will implement robust office systems, review services with the Directors, allocate resources, monitor budgets, and maintain supplier relationships.

Qualifications

• Diploma or higher in business, management or related field; or at least three years of relevant experience.
• At least two years of experience managing an office or administration function.
• Understanding of accounts, budgeting, purchasing and supplier management.

Responsibilities

• Managing day-to-day operation of the office and administrative functions.
• Work with Directors to review services and set priorities for administrative work.
• Developing and maintaining office systems, policies and procedures across the business.
• Allocate staff, equipment and resources; prepare rosters for casual staff.
• Review supplier invoices and ensure costs are allocated correctly.

Skills

Office management

Budgeting

Staff supervision

Payroll software

Rostering software

Microsoft 365

Education

Diploma or higher in business

Tools

Accounting software

Payroll software

Rostering software

Microsoft 365

Job description

We are looking for an experienced Office Manager to take responsibility for the office and administrative functions of the business. You will be based at our Truganina office and report directly to the Directors. You will be responsible for the systems, records, accounts, purchasing and personnel administration that keep all of this organised, and you will lead the administrative staff who carry out that work.

Key responsibilities

Managing the day-to-day operation of the office and the administrative functions of the business

Working with the Directors to review the services we provide, and setting priorities, standards and deadlines for administrative work

Developing, implementing and maintaining office systems, policies and procedures that work consistently across all of the business we manage

Allocating staff, equipment and office resources, including preparing and managing rosters for our casual staff

Maintaining accurate business records and accounts, including reviewing and approving company supplier invoices and making sure costs are allocated correctly

Preparing and monitoring budgets for office and administrative expenses, and reporting on spending against budget

Managing the purchasing of consumables and supplies for all managed equipment, approving purchase requests and maintaining supplier accounts

Overseeing staff sign-in and attendance records, timesheet approval, leave records, payroll information and performance reviews

Ensuring office equipment, information technology and supplies are maintained and in good working order

Acting as the main point of contact for company suppliers, contractors and our professional advisers, including our accountant and insurers, and resolving issues as they arise

About you

A Diploma or higher qualification in business, management or a related field, or at least three years of relevant experience in place of a formal qualification

At least two years of experience managing an office or the administration function of a business

A sound understanding of accounts, budgeting, purchasing and supplier management

Experience supervising staff and managing rosters, timesheets and personnel records

Strong organisational skills and the ability to manage competing priorities across several locations

Clear and confident written and verbal communication with people at every level of the business

Confidence using Microsoft 365 and accounting, payroll and rostering software

About us

SPORTSX is a sports-related company specializing in providing sporting goods, equipment, and apparel. With a focus on delivering high-quality products to sports enthusiasts, SportsX aims to cater to various sporting needs.

• Competitive salary package of up to $80k, plus superannuation, attractive bonuses and employee benefits
• A strong focus on sustainability and contributing positively to the environment
• A supportive and inclusive workplace culture that values and empowers every team member