Office & People Support Lead

Perfect Gym Solutions Pty Ltd; Melbourne; On-site; AUD 55,000 - 73,000; Full time

Job summary

Perfect Gym Solutions Pty Ltd in Westmeadows, VIC, is seeking a hands-on generalist support lead. You will split your time equally across People & Office support and Finance & Equipment Administration, keeping the office running and supporting HR processes locally in a small Melbourne team.

The role is FT or PT/flexible, with responsibilities spanning payroll assistance, invoicing, quotes, supplier orders and IT liaison.

Qualifications

• 3–5 years' HR administration experience, ideally with some exposure to finance or office administration.
• Business degree or equivalent.
• Comfortable managing multiple priorities independently with minimal day-to-day supervision.
• Practical, organised, and happy switching between people, finance and operational tasks.

Responsibilities

• Support onboarding, offboarding and general employee lifecycle admin
• Provide first-line HR support to managers and staff
• Assist with payroll administration and workplace health & safety initiatives
• Manage office supplies, facilities, travel and company events
• Be the first point of contact for office tech issues (liaising with IT)
• Support leadership with general ad hoc admin tasks
• Process customer invoices, reconcile payments and follow up overdue accounts
• Respond to billing-related customer queries
• Raise purchase orders and prepare customer quotes for equipment and supplies
• Process customer orders and coordinate dispatch of equipment and supplies

Skills

HR administration

Payroll support

Office administration

Finance administration

Facilities coordination

Invoices & billing

IT liaison

Education

Business degree

Job description

Perfect Gym Solutions Pty Ltd – Westmeadows VIC

This is a hands-on generalist support lead role working closely with the General Manager in a small Melbourne team. You'll split your time evenly across two areas: People & Office support, and Finance & Equipment Administration. You'll keep the office running, support HR processes locally, and handle day-to-day finance and equipment administration for customers. FT or PT/Flexible work patterns considered.

Key responsibilities

• Support onboarding, offboarding and general employee lifecycle admin
• Provide first-line HR support to managers and staff
• Assist with payroll administration and workplace health & safety initiatives
• Manage office supplies, facilities, travel and company events
• Be the first point of contact for office tech issues (liaising with IT)
• Support leadership with general ad hoc admin tasks
• Process customer invoices, reconcile payments and follow up overdue accounts
• Respond to billing-related customer queries
• Raise purchase orders and prepare customer quotes for equipment and supplies
• Process customer orders and coordinate dispatch of equipment and supplies

About you

• 3–5 years' HR administration experience, ideally with some exposure to finance or office administration
• Business degree or equivalent
• Comfortable managing multiple priorities independently with minimal day-to-day supervision
• Practical, organised, and happy switching between people, finance and operational tasks