Office Manager

Crystal Migration; Adelaide; On-site; AUD 80,000 - 82,000; Full time

Job summary

Fine Concepts is seeking an Office Manager to join our Beverley, SA team. You will oversee day-to-day administration, coordinate facilities, payroll, and records while supporting directors and project teams.

This permanent, full-time role requires strong organisational and communication skills, proficiency in Microsoft Office and accounting software, and the ability to manage multiple priorities and confidential information.

Qualifications

• Tertiary qualification or equivalent practical experience.
• Strong organisational and office coordination skills.
• Ability to manage multiple priorities and administrative deadlines.
• Strong communication, interpersonal and problem-solving skills.
• Financial administration, payroll and recordkeeping skills.
• Proficiency in Microsoft Office, accounting software and electronic document management systems.
• Ability to maintain confidentiality and ensure accurate business records.
• Ability to work independently and coordinate administrative activities across the business.

Responsibilities

• Oversee the day-to-day administration and coordination of office operations, ensuring efficient business processes and administrative support across the company.
• Coordinate office resources, facilities, supplies, fleet administration and general office requirements.
• Maintain and improve internal administrative procedures, document management systems and company records.
• Support the Directors with office priorities, operational coordination and internal communication.
• Coordinate employee timesheets, payroll processing, leave records, superannuation and related employment administration.
• Manage employee onboarding and offboarding documentation, personnel records, inductions, training records and relevant certifications.
• Assist management with recruitment activities, employee queries and administrative support for personnel matters.
• Support the coordination of administrative staff and internal office workflows.
• Manage accounts payable and receivable, including supplier payment preparation, invoicing, debtor follow-ups and financial recordkeeping.
• Coordinate bank and credit card reconciliations, cash flow monitoring and regular financial reporting.
• Support month-end reporting, financial reconciliations and preparation of information for external accountants.
• Maintain accurate financial records and assist management with financial and operational information.
• Coordinate administrative compliance requirements relating to taxation, payroll, superannuation, insurance and workers compensation.
• Maintain company policies, procedures, licences, certifications and compliance records.
• Assist with workplace health and safety administration and the maintenance of relevant compliance systems.

Skills

Strong organisational skills

Office coordination

Communication skills

Problem-solving skills

Financial administration payroll

Microsoft Office & accounting software

Confidentiality & records management

Education

Tertiary qualification or equivalent practical experience

Job description

We're Fine Concepts (ABN: 27 114 998 097): a leading shopfitting company in Australia. We offer turnkey fitout services, exceptional project management, defit services and design. We are a nationally operating company, offering fitouts to the retail, accommodation, hospitality, and healthcare and wellness industries. From small, boutique shops, to large franchises, from a little cafe to a two-storey restaurant, hotels, motels, medical centres, and even gyms. We work collaboratively: from our designers through to our project managers, and of course, our tradesmen all work together.

Role Overview

We are seeking an Office Manager to join our team in Beverley, SA, 5009. This role involves overseeing the day-to-day administration and coordination of office operations, ensuring efficient processes and administrative support across the company.

Key Responsibilities

• Oversee the day-to-day administration and coordination of office operations, ensuring efficient business processes and administrative support across the company.
• Coordinate office resources, facilities, supplies, fleet administration and general office requirements.
• Maintain and improve internal administrative procedures, document management systems and company records.
• Support the Directors with office priorities, operational coordination and internal communication.
• Coordinate employee timesheets, payroll processing, leave records, superannuation and related employment administration.
• Manage employee onboarding and offboarding documentation, personnel records, inductions, training records and relevant certifications.
• Assist management with recruitment activities, employee queries and administrative support for personnel matters.
• Support the coordination of administrative staff and internal office workflows.
• Manage accounts payable and receivable, including supplier payment preparation, invoicing, debtor follow-ups and financial recordkeeping.
• Coordinate bank and credit card reconciliations, cash flow monitoring and regular financial reporting.
• Support month-end reporting, financial reconciliations and preparation of information for external accountants.
• Maintain accurate financial records and assist management with financial and operational information.
• Coordinate administrative compliance requirements relating to taxation, payroll, superannuation, insurance and workers compensation.
• Maintain company policies, procedures, licences, certifications and compliance records.
• Assist with workplace health and safety administration and the maintenance of relevant compliance systems.
• Liaise with accountants, insurers, government agencies, suppliers and external service providers to resolve administrative and operational matters.
• Provide administrative and financial support to project managers and operational teams.
• Coordinate project documentation, progress claims, purchasing records, supplier information and contract administration.
• Assist with project cost tracking, variations and financial reporting requirements.
• Support communication and documentation processes between the office, workshop, project teams and external stakeholders.
• Coordinate the use and maintenance of accounting, payroll and office administration systems.
• Maintain accurate records, spreadsheets, registers and document control systems.
• Identify opportunities to improve office procedures, reporting accuracy and administrative efficiency.
• Assist employees with internal systems, administrative processes and standard procedures.

Skills and Qualifications

• Tertiary qualification or equivalent practical experience
• Strong organisational and office coordination skills.
• Ability to manage multiple priorities and administrative deadlines.
• Strong communication, interpersonal and problem-solving skills.
• Financial administration, payroll and recordkeeping skills.
• Proficiency in Microsoft Office, accounting software and electronic document management systems.
• Ability to maintain confidentiality and ensure accurate business records.
• Ability to work independently and coordinate administrative activities across the business.

Job Type

Permanent and Full-time

Pay

$79,500 - $82,000 per year plus superannuation