Office Manager

Auspro Fleet Solutions; Mackay Regional; On-site; AUD 77,000 - 94,000; Full time

Job summary

Auspro Fleet Solutions is seeking an experienced Office Manager to oversee the day-to-day operations of our Victorian office in Point Cook. This permanent, full-time role (38 hours per week) offers a stable career within a growing transport and logistics business.

You will work closely with management and our fleet, transport and warehouse teams to ensure accurate administrative processes, payroll documentation and compliant record-keeping across the office.

Qualifications

• A tertiary qualification completed in Australia or overseas.
• At least one year of relevant full-time experience in an office management role.
• Excellent organisational and time management skills.
• Strong communication and interpersonal abilities.

Responsibilities

• Plan, organise and coordinate the daily administrative operations of the office
• Develop, implement and review office administrative systems, procedures and workflows to improve efficiency
• Maintain company records, databases, filing systems and confidential business documents
• Coordinate office resources, equipment, supplies and service providers
• Supervise and guide administrative support staff, allocating workloads and monitoring performance
• Prepare business correspondence, reports, operational documents and management information
• Coordinate payroll documentation, employee records and administrative support for recruitment and onboarding
• Monitor office expenditure and assist with budgeting, purchasing and invoice processing
• Liaise with customers, suppliers, contractors and external service providers on administrative matters
• Ensure compliance with company policies, transport industry regulations and workplace procedures
• Coordinate meetings, appointments and internal communications
• Identify opportunities to improve administrative processes and put effective office management practices in place

Skills

Excellent organisational skills

Time management

Strong communication

Interpersonal abilities

Prioritise multiple tasks

Problem-solving skills

Education

Tertiary qualification

Tools

Microsoft Office

Office management software

Xero / MYOB (Payroll & accounting)

Job description

Auspro Fleet Solutions provides transport, logistics and fleet management services to major clients across Victoria, New South Wales and Queensland. We coordinate fleet, warehouse and supply chain activities across multiple locations, and our office supports the day-to-day administration of these operations.

About us

Auspro Fleet Solutions provides transport, logistics and fleet management services to major clients across Victoria, New South Wales and Queensland. We coordinate fleet, warehouse and supply chain activities across multiple locations, and our office supports the day-to-day administration of these operations.

About the role

We are looking for an experienced Office Manager to oversee the day-to-day running of our Victorian office in Point Cook. This is a permanent, full-time role of 38 hours per week, paid at $85,000 per year plus superannuation.

You will work closely with management and our fleet, transport and warehouse teams to keep office administration running smoothly and ensure operational paperwork is accurate and up to date.

What you'll do

• Plan, organise and coordinate the daily administrative operations of the office
• Develop, implement and review office administrative systems, procedures and workflows to improve efficiency
• Maintain company records, databases, filing systems and confidential business documents
• Coordinate office resources, equipment, supplies and service providers
• Supervise and guide administrative support staff, allocating workloads and monitoring performance
• Prepare business correspondence, reports, operational documents and management information
• Coordinate payroll documentation, employee records and administrative support for recruitment and onboarding
• Monitor office expenditure and assist with budgeting, purchasing and invoice processing
• Liaise with customers, suppliers, contractors and external service providers on administrative matters
• Ensure compliance with company policies, transport industry regulations and workplace procedures
• Coordinate meetings, appointments and internal communications
• Identify opportunities to improve administrative processes and put effective office management practices in place

Essential

• A tertiary qualification, completed in Australia or overseas
• At least one year of relevant full-time experience in an office management or administrative management role
• Excellent organisational and time management skills
• Strong communication and interpersonal abilities
• A high level of proficiency in Microsoft Office and office management software
• The ability to prioritise multiple tasks and work in a fast-paced transport environment
• Strong attention to detail and problem-solving skills

Desirable

• Previous experience in the transport, logistics or freight industry
• Experience using transport management or fleet administration systems
• Knowledge of payroll, invoicing and accounting software such as Xero or MYOB

What we offer

• Permanent full-time position
• A supportive and professional working environment
• Opportunities for career growth and professional developmentStable employment with an expanding transport business