Office Operations Manager — Finances & Projects

Crystal Migration; Adelaide; On-site; AUD 80,000 - 82,000; Full time

Job summary

Fine Concepts is seeking an Office Manager to join our Beverley, SA team. You will oversee day-to-day administration, coordinate facilities, payroll, and records while supporting directors and project teams.

This permanent, full-time role requires strong organisational and communication skills, proficiency in Microsoft Office and accounting software, and the ability to manage multiple priorities and confidential information.

Qualifications

• Tertiary qualification or equivalent practical experience.
• Strong organisational and office coordination skills.
• Ability to manage multiple priorities and administrative deadlines.
• Strong communication, interpersonal and problem-solving skills.
• Financial administration, payroll and recordkeeping skills.
• Proficiency in Microsoft Office, accounting software and electronic document management systems.
• Ability to maintain confidentiality and ensure accurate business records.
• Ability to work independently and coordinate administrative activities across the business.

Responsibilities

• Oversee the day-to-day administration and coordination of office operations, ensuring efficient business processes and administrative support across the company.
• Coordinate office resources, facilities, supplies, fleet administration and general office requirements.
• Maintain and improve internal administrative procedures, document management systems and company records.
• Support the Directors with office priorities, operational coordination and internal communication.
• Coordinate employee timesheets, payroll processing, leave records, superannuation and related employment administration.
• Manage employee onboarding and offboarding documentation, personnel records, inductions, training records and relevant certifications.
• Assist management with recruitment activities, employee queries and administrative support for personnel matters.
• Support the coordination of administrative staff and internal office workflows.
• Manage accounts payable and receivable, including supplier payment preparation, invoicing, debtor follow-ups and financial recordkeeping.
• Coordinate bank and credit card reconciliations, cash flow monitoring and regular financial reporting.
• Support month-end reporting, financial reconciliations and preparation of information for external accountants.
• Maintain accurate financial records and assist management with financial and operational information.
• Coordinate administrative compliance requirements relating to taxation, payroll, superannuation, insurance and workers compensation.
• Maintain company policies, procedures, licences, certifications and compliance records.
• Assist with workplace health and safety administration and the maintenance of relevant compliance systems.

Skills

Strong organisational skills

Office coordination

Communication skills

Problem-solving skills

Financial administration payroll

Microsoft Office & accounting software

Confidentiality & records management

Education

Tertiary qualification or equivalent practical experience

Job description

Fine Concepts is seeking an Office Manager to join our Beverley, SA team. You will oversee day-to-day administration, coordinate facilities, payroll, and records while supporting directors and project teams.

This permanent, full-time role requires strong organisational and communication skills, proficiency in Microsoft Office and accounting software, and the ability to manage multiple priorities and confidential information.