Office Coordinator (Part-time)

Work Initiatives; Cairns Regional; On-site; AUD 42,000 - 54,000; Part time

Benefits offered by this job

Flexible hours

Salary + superannuation

Part-time structure

Job summary

Work Initiatives in Cairns is seeking an experienced Office Coordinator for a permanent part-time role. You will be at the heart of the organisation, ensuring smooth day-to-day operations and providing high-level administrative support while coordinating key office functions.

You will act as the go-to person for visitors and internal teams, manage office supplies and facilities, support onboarding and reporting, and help maintain a professional, efficient workplace across multiple business

Qualifications

• Previous experience in Office Coordination, Office Management or Administration
• Strong organisational skills with the ability to manage competing priorities
• Excellent communication and stakeholder management skills
• High attention to detail and strong document management capability
• Intermediate Microsoft Office skills
• A proactive, hands-on and solutions-focused approach
• The ability to work autonomously and take ownership of responsibilities
• A professional, adaptable and positive attitude

Responsibilities

• Acting as the first point of contact for visitors, contractors and external stakeholders
• Coordinating the daily operation and presentation of the office
• Managing office supplies, stationery, workplace resources and facilities
• Liaising with property management and maintenance providers
• Coordinating meeting rooms, office logistics and workplace requirements
• Maintaining company records, documentation and filing systems
• Assisting with reporting, scheduling and document management activities
• Supporting onboarding administration and employee record management
• Providing administrative support across multiple business functions
• Ensuring the office remains professional, organised and operating efficiently

Job description

An exciting opportunity has become available for an experienced Office Coordinator to join a well-established organisation in Cairns on a permanent part-time basis.

As the Office Coordinator, you will be at the heart of the organisation, ensuring the smooth day-to-day running of a dynamic and professional workplace. Supporting both operational and corporate teams, you'll provide high-level administrative support while coordinating key office functions to maintain efficiency across the business.

Your new role

Key responsibilities include:

• Acting as the first point of contact for visitors, contractors and external stakeholders
• Coordinating the daily operation and presentation of the office
• Managing office supplies, stationery, workplace resources and facilities
• Liaising with property management and maintenance providers
• Coordinating meeting rooms, office logistics and workplace requirements
• Maintaining company records, documentation and filing systems
• Assisting with reporting, scheduling and document management activities
• Supporting onboarding administration and employee record management
• Providing administrative support across multiple business functions
• Ensuring the office remains professional, organised and operating efficiently

What you'll need to succeed

This role would suit a highly organised professional who enjoys being the go-to person in the office, thrives in a fast-paced environment and takes pride in creating an efficient and welcoming workplace. You will demonstrate:

• Previous experience in Office Coordination, Office Management or Administration
• Strong organisational skills with the ability to manage competing priorities
• Excellent communication and stakeholder management skills
• High attention to detail and strong document management capability
• Intermediate Microsoft Office skills
• A proactive, hands-on and solutions-focused approach
• The ability to work autonomously and take ownership of responsibilities
• A professional, adaptable and positive attitude

What you'll get in return

• Permanent part-time position (3-4 days per week)
• Flexible working arrangements across the week
• Competitive salary package plus superannuation
• Stable, long-term employment with a respected organisation
• Supportive and collaborative team culture
• Diverse and varied role with genuine autonomy
• Exposure to multiple areas of the business
• Opportunity to build a long-term career within a growing organisation