Office Administration Assistant

Stacey Fear; Townsville City; On-site; AUD 50,000 - 65,000; Full time

Job summary

Stacey Fear is recruiting an Office Administration Assistant to join a well-established industrial business with a strong Townsville presence. The role supports day-to-day operations across the office, warehouse and project sites, acting as the first point of contact for visitors and staff.

You will handle reception, calls and emails, manage documents, assist with onboarding and purchase orders, and help ensure smooth operations.

Qualifications

• Experience in administration and reception tasks.
• Proficient in Microsoft Office and data entry.
• Familiarity with Xero, JDE or SAP is advantageous.
• Experience in construction/mining/industrial environments is valued.

Responsibilities

• Meeting and greeting clients, employees and visitors
• Managing incoming calls, emails and correspondence
• Providing administrative support to managers and team members
• Data entry, scanning, filing and document management
• Ordering office and site supplies
• Preparing invoices and purchase orders
• Assisting with employee onboarding to client sites
• Supporting general office operations and record management

Skills

Microsoft Office

Communication

Organisational skills

Multitasking

Data entry

Numerical accuracy

Tools

Xero

JDE

SAP

Job description

Opportunity to grow within a well-established industrial business

Your new company

Our client is a well-established organisation operating within the industrial, construction and project services sector. With a strong presence in Townsville, they are seeking a proactive Office Administration Assistant to support the day-to-day operations of their office, warehouse and project sites.

Your new role

As the Office Administration Assistant, you will play a key role in ensuring the smooth running of business operations. You will be the first point of contact for visitors and employees while providing administration support across multiple functions.

Key responsibilities

• Meeting and greeting clients, employees and visitors
• Managing incoming calls, emails and correspondence
• Providing administrative support to managers and team members
• Data entry, scanning, filing and document management
• Ordering office and site supplies
• Preparing invoices and purchase orders
• Assisting with employee onboarding to client sites
• Supporting general office operations and record management

What you'll need to succeed

• Previous administration experience, ideally 2+ years
• Strong Microsoft Office skills
• Excellent communication and interpersonal abilities
• High attention to detail and strong organisational skills
• Ability to manage multiple priorities and meet deadlines
• Numerical accuracy and confidence with administrative processes
• Experience using Xero, JDE or SAP systems advantageous
• Previous exposure to construction, mining or industrial environments highly regarded

What you'll get in return

• Full-time opportunity within a supportive team environment
• Varied and diverse role with broad responsibilities
• Opportunity to work closely with operational and site teams
• Central Townsville location
• Competitive salary package based on experience
• Opportunity to contribute to a growing and successful business

If you're an organised administrator who enjoys supporting a fast-paced team environment, we'd love to hear from you.