Administrative Coordinator - Precruitment

Precruitment; Cairns Regional; On-site; AUD 70,000 - 90,000; Full time

Job summary

The Queensland Government organisation in Cairns is seeking a Regional Support Coordinator to provide high-level administrative, operational and executive support to the Regional Director and Management Team.

You will supervise a small team of three Business Support Officers and coordinate meetings, reports and documentation while maintaining office systems and ensuring priorities are delivered. This is a three-month full-time contract based in Cairns.

Qualifications

• Senior administration or executive support experience
• Ability to manage competing priorities and support a busy management team
• Experience supervising administrative staff
• Advanced proficiency in MS Office suite and Visio

Responsibilities

• Provide high-level executive, administrative and operational support to regional management
• Supervise and mentor three Business Support Officers
• Manage executive correspondence, inboxes and follow-up actions
• Coordinate meetings, agendas, minutes and action registers
• Prepare reports, briefing notes and executive documentation
• Maintain records and support office operations and resource management
• Provide IT support for Teams and room technology
• Liaise with stakeholders to deliver priorities and improve processes

Skills

Organisational skills

Time management

Problem solving

Stakeholder engagement

Customer service

Discretion

Education

Experience in administration or executive support

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Visio

Job description

About the Organisation

Our client is a Queensland Government organisation responsible for delivering and maintaining important infrastructure across Queensland.

The Opportunity

Our client is seeking an experienced Regional Support Coordinator to provide high-level administrative, operational and executive support within their Cairns office. This is a Short-Term Temporary Contract For 3 Months and will suit an organised and proactive professional who enjoys coordinating business activities, supporting senior management and leading a small team.

Working closely with the Regional Director and Regional Management Team, you will play an important role in ensuring the effective delivery of administrative functions, coordinating operational priorities and maintaining efficient office systems and processes.

What's On Offer

• 3 Months Temporary Contract (Possibility of Extension)
• Full-time opportunity based in Cairns
• Supportive and professional team environment
• Opportunity to work closely with senior regional management
• Broad and varied administrative and operational responsibilities
• Valuable government experience
• Immediate recruitment process for a November commencement

The Role

Reporting to and supporting the Regional Director and Regional Management Team, you will coordinate key business support activities and supervise a team of three Business Support Officers.

Key responsibilities include:

• Providing high-level executive, administrative and operational support to regional management
• Supervising, mentoring and coordinating three Business Support Officers
• Managing executive correspondence, inboxes, enquiries and follow-up actions
• Coordinating meetings, agendas, minutes and action registers
• Preparing reports, briefing notes, presentations and executive documentation
• Monitoring administrative priorities, deadlines and outstanding tasks
• Maintaining accurate records, registers and business information
• Supporting office operations, training coordination and resource management
• Providing practical IT support, including Microsoft Teams and meeting room technology
• Liaising with internal stakeholders to ensure business priorities are delivered
• Identifying opportunities to improve administrative systems and processes

About You

To be successful in this position, you will have demonstrated experience in a senior administration, executive support or business coordination role, together with the ability to manage competing priorities and support a busy management team.

You will bring:

• Previous experience in business administration, executive support or team coordination
• Experience supervising, mentoring or coordinating administrative staff
• Advanced proficiency in Microsoft Word, Excel, PowerPoint and Visio
• Strong organisational, time management and problem-solving skills
• Excellent written and verbal communication skills
• Experience preparing professional reports, presentations and executive correspondence
• Strong computer literacy and confidence troubleshooting common technology issues
• Ability to work independently
• Excellent stakeholder engagement and customer service skills
• High attention to detail, professionalism and discretion
• A flexible, proactive and team-oriented approach

Previous experience within a government or similarly structured organisation will be highly regarded.

To be eligible to apply for this job, you must be an Australian or New Zealand citizen or have an appropriate visa to be able to live and work in Australia.

Job Ref# 5621