Administration Assistant / Receptionist

Business & Wealth Partners; Cairns Regional; On-site; AUD 45,000 - 55,000; Full time

Benefits offered by this job

Competitive salary

Full-time permanent employment

Professional development opportunities

Job summary

Business & Wealth Partners Pty Ltd in Cairns is seeking an enthusiastic Administration Assistant / Receptionist to join our team on a full-time basis. You will be the welcoming face of our organisation, handling front-of-house duties and providing essential administrative support to keep the office running smoothly.

You will greet clients, manage calls and emails, schedule appointments, and assist various departments as needed, contributing to a professional, efficient workplace in Far North

Qualifications

• Previous experience working in a reception or administration role within a professional environment.
• Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse clientele.
• Strong organisational and time management abilities, with capacity to manage multiple tasks efficiently.
• Proficiency with standard office software packages and computer systems.
• Friendly, patient and courteous demeanour with a genuine commitment to excellent customer service.
• Attention to detail and accuracy in administrative tasks and record-keeping.
• Reliable, punctual and professional attitude to work.
• Flexibility and willingness to support various business needs as they arise.

Responsibilities

• Greeting and welcoming clients with professionalism and courtesy
• Managing incoming calls, emails and correspondence with attention to detail and appropriate prioritisation
• Scheduling and confirming appointments, meetings and events across the organisation
• Managing general administrative tasks including filing, document preparation and data entry
• Supporting the coordination of office services, supplies and facilities management
• Providing administrative assistance to various departments as required
• Handling enquiries and directing them appropriately to relevant team members
• Maintaining a welcoming, organised and professional reception area
• Contributing to general office operations and ad hoc duties to support business continuity

Skills

Reception and admin operations

Communication skills

Organisation & time management

MS Office / office software

Job description

Business & Wealth Partners Pty Ltd is seeking an enthusiastic and organised Administration Assistant / Receptionist to join our team in Cairns & Far North QLD on a full-time basis. This is a pivotal front-of-house role that serves as the first point of contact for our clients and business partners. You will be the welcoming face of our organisation, managing reception duties whilst providing comprehensive administrative support to ensure our office operates smoothly and professionally. This role is essential to maintaining the positive impression our company makes on stakeholders and supporting the broader team's efficiency and productivity.

What you'll be doing

Greeting and welcoming clients with professionalism and courtesy

Managing incoming calls, emails and correspondence with attention to detail and appropriate prioritisation

Scheduling and confirming appointments, meetings and events across the organisation

Managing general administrative tasks including filing, document preparation and data entry

Supporting the coordination of office services, supplies and facilities management

Providing administrative assistance to various departments as required

Handling enquiries and directing them appropriately to relevant team members

Maintaining a welcoming, organised and professional reception area

Contributing to general office operations and ad hoc duties to support business continuity

What we're looking for

Previous experience working in a reception or administration role within a professional environment

Excellent communication skills, both written and verbal, with the ability to interact professionally with diverse clientele

Strong organisational and time management abilities, with capacity to manage multiple tasks efficiently

Proficiency with standard office software packages and computer systems

Friendly, patient and courteous demeanour with a genuine commitment to excellent customer service

Attention to detail and accuracy in administrative tasks and record-keeping

Reliable, punctual and professional attitude to work

Flexibility and willingness to support various business needs as they arise

What we offer

Business & Wealth Partners Pty Ltd values its employees and is committed to providing a supportive and inclusive workplace. We offer:

A competitive salary package aligned with industry standards

Full-time permanent employment with job security

A collaborative and professional working environment

Opportunities for professional development and skills enhancement

A welcoming team culture that values contribution and recognises achievement

About us

Business & Wealth Partners Pty Ltd is a dynamic and professional organisation serving the Cairns and Far North Queensland region. We are committed to delivering exceptional service to our clients whilst fostering a workplace culture built on professionalism, integrity and collaboration. Our team comprises dedicated professionals who are passionate about their work and committed to supporting one another. We pride ourselves on creating an environment where staff feel valued, supported and motivated to contribute their best.