Office Assistant

TRAVEL ON KING; Newcastle; On-site; AUD 50,000 - 70,000; Full time

Job summary

TRAVEL ON KING is seeking an organized Office Assistant in Newcastle, NSW. You will manage end-to-end travel logistics, maintain financial records, and serve as the primary liaison with clients to ensure seamless travel experiences.

The role requires at least 2 years in office administration or travel coordination, proficiency in MS Office, and strong organizational skills with keen attention to detail. Basic accounting experience is highly desirable, and accuracy in data entry is essential.

Qualifications

• 2+ years in office administration or travel coordination.
• Proficiency in MS Office and standard business software.
• Basic accounting or bookkeeping experience is desirable.
• Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
• High accuracy in data entry and reviewing itineraries.

Responsibilities

• End-to-End Travel Logistics: Manage, book, and coordinate arrangements including flights, accommodation, and ground transportation.
• Deadline Management: Handle time-sensitive booking requests and itinerary changes efficiently to ensure deadlines are met.
• Financial Record Keeping: Maintain accurate accounting records for travel expenditures and reconcile receipts.
• Client Liaison: Act as the primary point of contact for clients, providing timely itineraries, updates, and customer service.
• Documentation & Reporting: Issue detailed travel itineraries and maintain organized digital filing and accounting systems for bookings and invoices.

Skills

Organizational skills

Communication skills

Time management

Data entry accuracy

Tools

MS Office

Job description

We are seeking an organized, detail-oriented, and proactive Office Assistant to join us. In this role, you will be a crucial member of our team, ensuring seamless travel experiences, maintaining financial records, and fostering smooth communication with our clients.

Key responsibilities

• End-to-End Travel Logistics: Manage, book, and coordinate comprehensive arrangements including flights, accommodation, and ground transportation.


• Deadline Management: Handle time-sensitive booking requests and itinerary changes efficiently to ensure zero missed deadlines.


• Financial Record Keeping: Maintain accurate accounting records for all travel expenditures, reconcile receipts, and assist with basic expense reporting.


• Client Liaison: Act as the primary point of contact for our clients, providing timely itineraries, updates, and exceptional customer service.


• Documentation & Reporting: Issue detailed travel itineraries and maintain organized digital filing and accounting systems for all booking confirmations and invoices.

About you

• Minimum of 2 years of experience in office administration, travel coordination, or a similar logistical role.


• Proficiency in MS Office and standard business software.


• Basic accounting or bookkeeping experience is highly desirable.


• Exceptional organizational skills with a proven ability to prioritize tasks and meet tight deadlines.


• High level of accuracy in data entry, financial tracking, and reviewing itineraries.


• Strong interpersonal, verbal, and written communication skills with a professional telephone manner.

About us

We are a privately owned company that has been trading for over 30 years. We pride ourselves on having a small, friendly, and highly dedicated team.