Office Manager

Hogo; Springvale; On-site; AUD 70,000 - 90,000; Full time

Job summary

Hogo is seeking an organised Office Manager to oversee daily office operations and support efficient business functioning. The role coordinates administrative services, manages resources, and ensures compliance with company policies and legislative requirements.

Responsibilities include leading administration, managing facilities, maintaining records and coordinating HR-related tasks. This position emphasizes safety, stakeholder relations and continuous improvement across the office environment.

Qualifications

• Experience leading office administration, operations and facilities coordination.
• Strong organisational and time management skills with ability to handle multiple priorities.
• Excellent written and verbal communication and stakeholder management abilities.
• Experience supporting HR functions such as recruitment, payroll, training and performance management.

Responsibilities

• Lead the delivery and continuous improvement of office administration and support services.
• Coordinate utilisation of office resources and equipment management.
• Maintain accurate business records and oversee office financial administration and reporting.
• Build and maintain relationships with external service providers, consultants and partners.
• Oversee maintenance, presentation and functionality of office facilities and infrastructure.
• Promote a safe working environment by supporting health and safety initiatives and compliance.
• Monitor and ensure compliance with relevant legislation, regulations and company policies.

Skills

Office management experience

Organisation & time management

Communication

Stakeholder management

Office systems

HR support

Record management

Job description

We are seeking an organised and proactive Office Manager to oversee the day-to-day operations of our office and support the efficient functioning of the business. This role is responsible for coordinating administrative services, managing office resources, and ensuring compliance with company policies and legislative requirements.

Key Responsibilities

• Lead the delivery and continuous improvement of office administration and support services, ensuring high standards of efficiency and service excellence.
• Coordinate the effective utilisation of office resources and equipment management.
• Maintain accurate business records and oversee office financial administration, including account management and reporting requirements.
• Build and maintain strong relationships with external service providers, consultants, and business partners to support operational needs and resolve issues promptly.
• Oversee the maintenance, presentation, and functionality of office facilities, ensuring equipment and infrastructure remain in optimal condition.
• Promote a safe working environment by supporting workplace health and safety initiatives and ensuring adherence to safety standards.
• Monitor and maintain compliance with relevant legislation, regulations, company policies, and operational procedures.

Skills and Experience

To be successful in this role, you will have:

• Previous experience in an Office Manager, Administration Manager, or similar leadership role.
• Strong organisational and time management skills with the ability to manage multiple priorities.
• Experience overseeing administrative functions, office operations, and workforce coordination.
• Sound understanding of workplace health and safety obligations and compliance requirements.
• Excellent communication and stakeholder management skills.
• Proficiency in office systems, record management, and business administration processes.
• Experience supporting HR functions such as recruitment, payroll, training, and performance management will be highly regarded.