Admin Assistant

seek.com.au; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

seek.com.au is seeking a reliable Administration Assistant to join our Norwest team. You will support staff, clients, and suppliers across a range of administrative tasks, coordinating documentation, communications, and travel while maintaining accurate NetSuite records.

You will communicate in English and Chinese, collaborate with a busy team, and help keep the office organized and efficient in a fast-paced environment.

Qualifications

• Strong verbal and written communication in English and Chinese (essential).
• Experience in an import/export or logistics-related role (preferred).
• Proficient in Microsoft Office; experience with NetSuite is a plus.

Responsibilities

• Provide general administrative support to the Company Director and broader team.
• Manage incoming calls, reception duties, mail, and courier arrangements.
• Prepare and coordinate shipping and administrative documentation.
• Maintain and update client, product, and pricing records in NetSuite.
• Liaise with local and overseas suppliers and clients regarding deliveries and updates.
• Manage office supplies and help ensure the workspace remains tidy and functional.
• Assist with website content and digital catalogue updates.
• Book travel and accommodation as required.

Skills

Bilingual English/Chinese

Organisational skills

Communication skills

Customer service

Attention to detail

Team collaboration

Education

Diploma or bachelor's degree

Tools

NetSuite

Microsoft Office

Job description

We are seeking a reliable and experienced Administration Assistant to join our friendly team in Norwest. This key role ensures the smooth running of our office operations by supporting staff, clients, and suppliers across a range of administrative tasks.

You will assist with internal documentation, client communication, and the use of systems such as NetSuite and Microsoft Office. We're looking for someone who is highly organised, detail-oriented, and confident communicating in both English and Chinese.

Key Responsibilities:

• Provide general administrative support to the Company Director and broader team


• Manage incoming calls, reception duties, mail, and courier arrangements


• Prepare and coordinate shipping and administrative documentation


• Maintain and update client, product, and pricing records in NetSuite


• Liaise with local and overseas suppliers and clients regarding deliveries and updates


• Manage office supplies and help ensure the workspace remains tidy and functional


• Assist with website content and digital catalogue updates


• Book travel and accommodation as required

About You:

• Strong verbal and written communication skills in both English and Chinese (essential)


• Previous experience in an import/export or logistics-related role (preferred)


• Proficient in Microsoft Office; experience with NetSuite is a plus


• Excellent attention to detail with a proactive, can-do attitude


• Able to work independently and collaboratively within a team


• A diploma or bachelor's degree is preferred


• Current NSW Driver's Licence


• At least 3 years’ relevant work experience in Australia

If you take ownership, follow things through, pay close attention to detail, and enjoy helping a busy team stay organised, we'd love to hear from you.