Office All Rounder / Admin Assistant

VDG Services; Sydney; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Supportive team environment

Grow within a national company

Job summary

VDG Services is seeking an Office All Rounder / Admin Assistant to support daily administration across sites and teams. You will handle data entry, document management, and portal uploads to keep operations smooth and compliant.

The role requires strong organizational skills, attention to detail, multitasking ability, and excellent written and verbal communication. Familiarity with MS Office is essential, and you will interact with internal and external stakeholders.

Qualifications

• Experience in general office administration or support preferred.
• Strong time management and attention to detail.
• Proficiency with Word and Excel.

Responsibilities

• Provide general administrative support across the business.
• Data entry, record keeping, and document management.
• Maintain accurate records across internal systems and portals.
• Liaise with internal teams, field staff, and external clients.
• Manage and update client and company portals.
• Monitor compliance portals to ensure information is current.
• Upload reports and documents into client portals and systems.
• Review documents for accuracy and compliance with client requirements.

Skills

Administration

Data entry

Record keeping

Document management

MS Office

Tools

Excel

Word

Job description

VDG is a nationally recognised company with divisions specialising in Integrated Property Services. The areas we specialise in include cleaning services, security services, hospitality services, property maintenance, washroom services, and ground and garden maintenance.

We are highly respected within the industry for delivering high-quality and innovative services to our clients.

The Opportunity

We have an exciting opportunity for a proactive and reliable Office All Rounder / Admin Assistant to join our friendly and fast-growing team.

This role is key to keeping processes up to date and assisting with the daily administration of sites and teams, ensuring smooth and efficient operations across the business.

The successful candidate will have strong administration skills, excellent attention to detail and the ability to manage multiple tasks, systems and deadlines. The role will involve regular data entry, document and report auditing, monitoring compliance portals and ensuring information is accurately maintained and uploaded across various client and company systems.

Key Responsibilities

In this role, your duties will include (but are not limited to):

Administrative Support

Provide general administrative support across the business.

Assist with data entry, record keeping, and document management.

Maintain accurate records across internal systems.

Liaise with internal teams, field staff, and external clients.

Manage and update client and company portals.

Monitor compliance portals daily to ensure information, documentation and requirements are current and up to date.

Upload reports, completed documentation, certificates and supporting information into multiple client portals and systems.

Review, audit and quality-check documents and reports to ensure accuracy, completeness and compliance with client requirements.

Check reports for missing information, inconsistencies, errors and formatting issues before distribution or submission.

Follow up on outstanding documentation, reports and compliance requirements.

Assist with the preparation, checking and distribution of reports, forms and internal communications.

Coordinate meetings, calendars, and appointments.

Manage email correspondence and general enquiries.

Assist with filing, scanning, and archiving documents.

Purchasing and Procurement Support

Assist with purchasing activities to support procurement processes.

Place orders with approved suppliers in a timely and accurate manner.

Monitor and manage stock levels to ensure adequate supply of office and site materials.

Coordinate delivery schedules and follow up on outstanding orders.

Maintain purchasing records, invoices, and supplier documentation.

Liaise with suppliers regarding pricing, availability, and order status.

Identify opportunities to improve purchasing efficiency and cost savings.

Assist with ordering office and site supplies.

About You

To be considered for this role, you will have:

Previous administration or office support experience (preferred but not essential).

Strong time management, organisational skills and attention to detail.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office Suite, particularly Word and Excel.

Strong data entry skills and the ability to maintain accurate records.

Experience reviewing, checking and auditing documents or reports will be highly regarded.

Ability to learn new systems and confidently manage multiple client and compliance portals.

Good computer skills and confidence uploading, retrieving and maintaining documentation across different systems.

A methodical approach to checking information for accuracy, completeness and compliance.

Ability to manage competing priorities and meet daily deadlines.

A proactive, can-do attitude and willingness to learn.

Ability to multitask and work in a fast-paced environment.

A friendly, patient, and team-oriented approach, with a willingness to learn the business from the ground up.

What We Offer

• Supportive and friendly team environment.
• Opportunity to grow within a national company.