Office/Project Administrator

Sydney Earthworks; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Sydney Earthworks in Mount Vernon is hiring a full-time Office/Project Administrator to join our small team. The role involves preparing timesheets, data entry, maintaining records, and coordinating transport allocations, with 38 hours per week onsite from 8:00 am to 4:30 pm.

The suitable candidate will have proven administrative experience (minimum 5 years), be proficient in Microsoft Office, and able to work independently or in a team while delivering accurate results in a fast-paced civil

Qualifications

• Proven experience as an Administration Assistant or similar role.
• Minimum 5 years experience.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook). (Intermediate Excel)
• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and problem-solving skills & think outside the box.
• Ability to work independently and as part of a team.
• Knowledge of office management systems and procedures.
• Time Management and ability to multi-task in a high-paced environment.
• Administration experience in civil industry and Transport highly desirable.
• Personal Induction and Plant Onboarding
• Demonstrated ability to work as part of a team.
• Attention to detail and a high level of accuracy.
• Ability to work autonomously and without prompting.
• Ability to prioritise and work under pressure.
• Excellent customer service and phone manner.

Responsibilities

• Prepare timesheets for all our subcontractors & employees.
• Data entry - Maintain Spreadsheets and be able to cross reference between programs
• Maintain accurate records and organise documentation.
• Daily allocation of Transport part of business (highly desirable)
• Assist in daily office tasks, including managing phone calls & emails.
• A suitable candidate will be well-rounded with a can-do attitude and able to work effectively in a small team and be willing to also assist with administrative tasks and duties as required.

Skills

MS Office proficiency

Time management

Communication

Teamwork

Detail-oriented

Education

High school diploma or equivalent

Tools

Microsoft Excel (Intermediate)

Data entry

Job description

We are seeking to employ a full-time Office/Project Administrator to fill a permanent position at our Mount Vernon office.

Location/Hours:

Full time - 38 hours/week onsite at Mount Vernon

8:00 am- 4:30 pm

Position Outline:

Prepare timesheets for all our subcontractors & employees.

Data entry - Maintain Spreadsheets and be able to cross reference between programs

Maintain accurate records and organise documentation.

Daily allocation of Transport part of business (highly desirable)

Assist in daily office tasks, including managing phone calls & emails.

A suitable candidate will be well-rounded with a can-do attitude and able to work effectively in a small team and be willing to also assist with administrative tasks and duties as required.

The Role & About You:

• Proven experience as an Administration Assistant or similar role.
• Minimum 5 years experience
• Proficient in Microsoft Office Suite (Word, Excel, Outlook). (Intermediate Excel)
• Excellent organisational and multitasking abilities.
• Strong communication and interpersonal skills.
• Attention to detail and problem-solving skills & think outside the box.
• Ability to work independently and as part of a team.
• Knowledge of office management systems and procedures.
• Time Management and ability to multi-task in a high-paced environment
• Administration experience in civil industry and Transport highly desirable
• Personal Induction and Plant Onboarding
• Demonstrated ability to work as part of a team.
• Attention to detail and a high level of accuracy.
• Ability to work autonomously and without prompting.
• Ability to prioritise and work under pressure.
• Excellent customer service and phone manner.