Administrator / Administration Assistant

CV Services Group; Brisbane; On-site; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive salary package

Free onsite breakfast

Free onsite gym membership and parking

Employee rewards and retail discount

Ongoing training and professional dev.

Long-term career progression

Supportive team culture with regular团队

Stable, permanent employment

Job summary

CV Services is seeking an organised and proactive Administrator / Administration Assistant to join our Commercial team. This is a diverse role where you'll provide critical support across project administration, financial processes, compliance, reporting, and stakeholder coordination.

Working closely with Project Managers and project teams, you'll help ensure projects run smoothly, deadlines are met, and project information remains accurate and up to date.

Qualifications

• Previous administration experience in construction/infrastructure is preferred.
• Strong organisational and time management skills.
• Excellent communication and stakeholder management abilities.
• Experience with invoicing and financial administration.
• Ability to work independently and as part of a team.
• Proficiency with MS Office, especially Excel, Outlook and Word.
• Commitment to accuracy, professionalism, and continuous improvement.

Responsibilities

• Support Project Managers with project documentation, forecasting, contract administration, claims processes and compliance requirements.
• Manage project records, registers, shared inboxes, reporting and document control.
• Process timesheets, payroll-related queries, employee administration and uniform coordination.
• Assist with invoicing, accounts receivable activities, supplier and subcontractor onboarding, and invoice query resolution.
• Maintain accurate project and financial data to support reporting and decision-making.
• Communicate with internal and external stakeholders while contributing to continuous improvement initiatives.

Skills

Project administration

Stakeholder management

MS Office

Attention to detail

Time management

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Administrator / Administration Assistant

Administrator / Administration Assistant

Keep projects moving, support key stakeholders, and build your career with an industry-leading team.

• Competitive salary package plus free breakfast, onsite gym and parking
• Permanent full-time role with genuine career progression and training opportunities
• Employee rewards program with retail discounts, benefits and workplace perks

Your New Role

CV Services is seeking an organised and proactiveAdministrator / Administration Assistantto join our Commercial team. This is a diverse role where you'll provide critical support across project administration, financial processes, compliance, reporting, and stakeholder coordination.

Working closely with Project Managers and project teams, you'll help ensure projects run smoothly, deadlines are met, and project information remains accurate and up to date.

Key responsibilities include:

• Supporting Project Managers with project documentation, forecasting, contract administration, claims processes, and compliance requirements
• Managing project records, registers, shared inboxes, reporting, and document control
• Processing timesheets, payroll-related queries, employee administration, and uniform coordination
• Assisting with invoicing, accounts receivable activities, supplier and subcontractor onboarding, and invoice query resolution
• Maintaining accurate project and financial data to support reporting and decision-making
• Communicating with internal and external stakeholders while contributing to continuous improvement initiatives

What You'll Need to Succeed

To be successful in this role, you'll be highly organised, detail-focused, and capable of managing multiple priorities in a fast-paced environment.

You'll bring:

• Previous administration experience, ideally within construction, infrastructure, or a project-based environment
• Strong organisational and time management skills
• Excellent communication and stakeholder management abilities
• Experience with invoicing, financial administration, and project tracking processes
• A proactive approach and the ability to work independently and as part of a team
• Strong Microsoft Office skills, particularly Excel, Outlook, and Word
• A commitment to accuracy, professionalism, and continuous improvement

What You'll Get in Return

At CV Services, you'll join a business that values its people and invests in their success.

• Competitive salary package
• Free onsite breakfast each morning
• Free onsite gym membership and parking
• Employee rewards and retail discount program
• Ongoing training and professional development opportunities
• Long-term career progression within a growing organisation
• Supportive team culture with regular social and team events
• Stable, permanent employment with an industry-leading business

About CV Services

CV Services has been delivering integrated trade solutions since the early 1980s across the electrical, plumbing, building, and signage sectors. With more than 800 team members across multiple locations, we have built a reputation for quality, reliability, and exceptional customer service.

Our success is driven by our people. We pride ourselves on creating a positive and supportive workplace where employees are empowered to develop their careers, contribute to meaningful projects, and be part of a team that values collaboration, accountability, and excellence.