Office Administrator - St Marys

Work Ready Recruitment; Sydney; On-site; AUD 45,000 - 65,000; Full time

Benefits offered by this job

Overtime opportunities

Superannuation

Paid annual leave

Career growth opportunities

Job summary

Work Ready Recruitment is seeking a motivated Office Administrator to support a busy commercial carpentry business in Sydney. This hands-on role partners with two site foremen and coordinating 50–60 jobs per month, so strong organisation, initiative and attention to detail are essential.

We value experience in commercial, civil or infrastructure projects and require you to manage project documentation, SWMS, permits, certificates, inspection records and QA files, while keeping accurate

Qualifications

• Experience with construction/project administration is preferred.
• Ability to manage large volumes of documentation accurately.
• Good communication with site teams, subcontractors and suppliers.
• Proactive in identifying missing information and following up.
• Comfortable working in a busy field-based environment.

Responsibilities

• Prepare, compile, and finalise construction job portfolios.
• Manage SWMS, permits, certificates, inspection records, photographs, and QA documentation.
• Identify missing information and follow up with site teams, subcontractors, and suppliers.
• Maintain accurate project files, registers, and electronic records.
• Track project variations and additional works.
• Coordinate project completion paperwork and invoicing.
• Provide daily administrative support to management and site teams.

Skills

Highly organised

Reliable

Efficient

Attention to detail

Multi-tasking

Independent worker

Strong communication

Tools

Aroflo

Xero

SharePoint

Dropbox

Microsoft Office

Job description

Seeking a motivated, organised, and proactive Office Administrator to support our commercial carpentry business.

This is a busy, hands-on position involving coordination with two site foremen, multiple employees and approximately 50-60 jobs per month. Strong organisation, initiative and attention to detail are essential.

Commercial, civil and infrastructure experience is highly regarded.

Key Responsibilities

Project Documentation & Administration

• Prepare, compile, and finalise construction job portfolios.
• Manage SWMS, permits, certificates, inspection records, photographs, and QA documentation.
• Identify missing information and follow up with site teams, subcontractors, and suppliers.
• Maintain accurate project files, registers, and electronic records.
• Track project variations and additional works.
• Coordinate project completion paperwork and invoicing.
• Provide daily administrative support to management and site teams.

We are looking for someone who:

• Is highly organised, reliable, and efficient.
• Has excellent attention to detail.
• Can manage multiple jobs and competing deadlines.
• Works independently and takes initiative.
• Is confident handling large volumes of documentation.
• Has strong communication and computer skills.
• Experience with Aroflo, Xero, SharePoint, Dropbox and Microsoft Office is advantageous.

What We Offer

• $40.00 per hour starting rate.
• Overtime opportunities.
• Superannuation and paid annual leave.
• Long-term career opportunities within a growing business.
• Genuine opportunity to take ownership of the role and develop alongside the company.