Office Manager

TRADE SAFE BUILDING; Sydney; On-site; AUD 80,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Superannuation

Job summary

Trade Safe Building Pty Ltd in Sydney seeks an experienced and organised Office Manager to oversee administrative functions across our roofing, height safety, fencing and maintenance services. Based in Padstow, NSW, this full-time role supports efficient office operations and ensures records, payroll, procurement and communication flow smoothly between management, staff, clients and suppliers.

You will implement admin systems, supervise administrative personnel, manage scheduling, invoicing and

Qualifications

• Experience coordinating administrative operations and business systems.
• Experience supervising administrative personnel and workloads.
• Payroll processing, invoicing and administrative reporting experience.
• Proficiency with Microsoft Office; Xero experience is advantageous.

Responsibilities

• Organise and oversee day-to-day administrative operations.
• Develop and review administrative systems to improve efficiency.
• Coordinate office personnel and workload allocation.
• Manage procurement, equipment and supplier liaison.
• Maintain business records, databases and correspondence.
• Coordinate scheduling, work orders and client communication.
• Prepare quotations, invoices, tenders and project docs.
• Coordinate payroll using Xero and maintain financial records.
• Maintain onboarding, induction and training records.
• Ensure WHS compliance and record-keeping standards.

Skills

Organisational skills

Time management

Written communication

Interpersonal skills

Education

Business administration / office management qualification

Tools

Microsoft Office

Xero

Workflow management tools

Job description

Trade Safe Building Pty Ltd is a specialist building services business providing height safety systems, specialised roof access, roofing, fencing, remedial maintenance and emergency repair services across New South Wales and Queensland.

Our services include the design, supply, installation, inspection and certification of height safety and roof access systems, roof repairs and re-roofing, building maintenance and associated compliance services. We support residential, commercial, industrial and educational facilities, working with building owners, facility managers, strata managers and contractors.

We are committed to safety, regulatory compliance, reliable service and quality workmanship across every project.

About the role

Due to ongoing business operations and growth, we are seeking an experienced and organised Office Manager to oversee and coordinate the administrative functions, office resources and internal systems of our Sydney operations.

Based in Padstow, NSW, this full-time position plays an important role in ensuring the efficient management of office operations supporting our roofing, height safety, fencing & building maintenance and emergency repair services.

The successful candidate will manage administrative procedures, coordinate office personnel and resources, oversee business records and payroll processes, and maintain effective systems for scheduling, procurement, compliance documentation and communication between management, employees, clients, suppliers and site supervisors.

This role requires strong organisational and leadership skills, sound judgement, attention to detail and the ability to manage competing priorities in a busy construction services environment.

Key responsibilities

Organise, control and oversee the day-to-day administrative operations of the office, ensuring efficient workflows and the effective use of office resources.

Develop, implement and review administrative systems, procedures and record-management practices to improve operational efficiency.

Coordinate office personnel, allocate administrative duties, monitor work progress and support consistent administrative service standards.

Manage office resources, equipment, supplies and procurement arrangements, including liaison with suppliers and service providers.

Oversee the maintenance of business records, databases, digital registers and correspondence to ensure information is accurate, accessible and properly maintained.

Coordinate job scheduling, work orders, technician availability and administrative communication between management, site supervisors, field personnel and clients.

Oversee the preparation, processing and maintenance of quotations, invoices, tenders, contracts and project-related administrative documentation.

Coordinate payroll administration using Xero, maintain relevant financial records and assist with routine accounts administration.

Maintain staff records, onboarding documentation, induction registers and training records in accordance with company procedures and applicable workplace requirements.

Monitor administrative compliance with relevant workplace health and safety requirements, company policies, industry procedures and documentation standards.

Maintain height safety system certification records, inspection documentation, maintenance registers and other compliance records required for business operations.

Coordinate supplier orders, material availability and delivery documentation to support roofing, height safety installation, repair and maintenance projects.

Prepare administrative reports, assist with internal audits and maintain records required for management reviews and operational reporting.

Liaise with management, clients, suppliers, contractors and other stakeholders to resolve administrative issues and facilitate the smooth delivery of business services.

Identify opportunities to improve office procedures, record-keeping, resource allocation and administrative efficiency.

Skills & Experience

Relevant qualifications in business administration, office management or a related field are desirable.

Demonstrated experience in office administration or office management, including responsibility for coordinating administrative operations and business systems.

Experience in supervising or coordinating administrative personnel and allocating workloads.

Strong organisational, time-management, written communication and interpersonal skills.

Experience with payroll processing, financial records, invoicing and administrative reporting.

Proficiency in Microsoft Office and cloud-based administrative systems; experience with Xero and workflow management tools is advantageous.

Ability to manage competing priorities, exercise sound judgement and work independently.

High level of accuracy and attention to detail in maintaining records and compliance documentation.

Experience in construction, roofing, facilities management, building maintenance or WHS compliance-related services will be highly regarded.

What we offer

Competitive salary of $80,000–$90,000 per annum plus superannuation.

An opportunity to contribute to the ongoing operations of an established building services business.

A supportive and professional working environment.

Opportunities for professional development and skills growth.