Office Administrator (Permanent, Part-Time or Full-Time)

Connected Industrial Services pty ltd; Perth; Hybrid; AUD 48,000 - 62,000; Full time

Benefits offered by this job

Flexible hours

Possible work from home after 6-months

Job summary

Connected Industrial Services pty ltd is seeking an Office Administrator to join our team. This permanent role offers flexibility to work two to five days a week, including school hours and after probation potential to work from home.

You will support compliance, invoicing, and office operations in a busy environment. The ideal candidate has at least 3 years in office administration, proficiency in the Microsoft Office suite, and the ability to work independently.

Qualifications

• Proficient in Microsoft Office (Outlook, Word, Excel).
• Able to work autonomously and manage own workload.
• Experience handling reception, phones and enquiries is advantageous.

Responsibilities

• Handle compliance tasks: licences, tickets and inductions; renewals.
• Invoicing, progress claims, payments follow-up and expense reconciliation.
• Create and update jobs, quotes and job cards; manage cost tracking and materials.

Skills

Microsoft Office

Autonomous work

Reception & communications

Tools

Simpro

Xero

Job description

Office Administrator (Permanent, Part-Time or Full-Time)

This is a permanent, all-round admin position, and you’ll never be stuck doing just one thing. As we grow, the role will grow with us. You’ll keep the office organised so our team can focus on the job, working independently and spotting what needs doing before anyone has to ask.

We’re flexible on hours. You could work anywhere from two to five days a week, and school hours are absolutely an option. Parents, carers and anyone else after school-hour work are very welcome to apply.

Key responsibilities

Compliance

Tracking staff licences, tickets and inductions (electrical licences, white card, working at heights, confined space, first aid) and flagging and booking renewals

Maintaining contractor insurance, SWMS and safety documentation, and keeping records audit-ready

Preparing client prequalification, site induction and compliance paperwork

Close-out documentation such as test and tag records, compliance certificates and handover packs

Finance and jobs

Invoicing, progress claims, following up overdue payments and reconciling bank and credit card expenses

Accounts payable, supplier accounts, credit applications and statement reconciliations

Creating and updating jobs, quotes and job cards in Simpro

Job costing, raising purchase orders, organising orders and tracking materials against jobs

People and office

Timesheets, leave tracking, onboarding new starters and maintaining employee records

Coordinating training bookings and renewals, and managing PPE and uniform orders

Booking flights, accommodation and hire cars, and preparing team itineraries

Coordinating vehicle servicing, registration and fleet records

Answering phones, emails and enquiries, managing reception, filing and office supplies

Other admin tasks as they come up

About you

You have at least 3 years’ experience in a similar office administration role, ideally in a trades, electrical or construction environment

You’re proficient in the Microsoft Office suite, including Outlook, Word and Excel

You’re comfortable working autonomously and managing your own workload

You’re proactive, adaptable and happy to wear a few different hats

Experience with Simpro and Xero is highly regarded, though not essential

You’ll fit in with a small, close-knit team. Personality and attitude matter as much as skills to us

You have full right to work in Australia

What we offer

A supportive, friendly team where your contribution is noticed

Room to grow as the business expands

Pay starting at $35 per hour, with room to go higher for the right person

Flexible hours, including school hours

The possibility of working from home some of the time once you’ve completed your 6-month probation period (to be discussed)