Senior Office Administrator

MJM Recruit; City of Melbourne; On-site; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Flexible start and finish times

Job summary

MJM Recruit has partnered with a privately owned construction business to recruit a Senior Office Administrator. This office-based role supports the Director and team, keeping day-to-day administration organised and up to date.

The position is part-time, about 25–30 hours across 4 or 5 days, with flexible start and finish times. You will manage emails, invoices, records and supplier coordination while maintaining OH&S and compliance.

Qualifications

• Broad office administration and customer service experience.
• Experience invoicing and basic bookkeeping.
• Highly organised, accurate and dependable.
• Ability to work autonomously and use initiative.

Responsibilities

• Managing emails, enquiries and general office administration
• Providing executive support and organising travel, meetings and appointments
• Preparing invoices and assisting with accounts payable and receivable
• Completing basic bookkeeping and reconciliations
• Maintaining employee records, leave balances and entitlements
• Coordinating purchase orders and supplier documentation
• Maintaining OH&S, SWMS and compliance records
• Managing WorkCover, insurance, vehicle registrations and renewals
• Liaising with customers, suppliers, trades and subcontractors
• Monitoring deadlines and improving office processes where needed

Skills

Office admin

Customer service

Invoicing

Bookkeeping

Organised

Autonomous

Communication

Tools

MYOB

Job description

You are the person who remembers the important details, follows things through while quietly keeping the office running.

You may have spent years supporting a privately owned or family-run business and understand that no 2 days are exactly the same.

You simply want to work with good people, use your experience, make a difference and switch off at the end of the day.

If you are reading this and thinking, “This sounds like me,” we would love to hear from you.

About the Opportunity

MJM Recruit has partnered with an established, privately owned construction business seeking a capable and highly dependable Senior Office Administrator.

You will work autonomously, support the Director and team, and keep the day-to-day office administration organised and up to date.

This office-based position offers approximately 25 - 30 hours per week across 4 or 5 days, with flexibility around your start and finish times.

Your Day May Include:

• Managing emails, enquiries and general office administration
• Providing executive support and organising travel, meetings and appointments
• Preparing invoices and assisting with accounts payable and receivable
• Completing basic bookkeeping and reconciliations
• Maintaining employee records, leave balances and entitlements
• Coordinating purchase orders and supplier documentation
• Maintaining OH&S, SWMS and compliance records
• Managing WorkCover, insurance, vehicle registrations and renewals
• Liaising with customers, suppliers, trades and subcontractors
• Monitoring deadlines and improving office processes where needed

You Will Be Someone Who:

• Has broad office administration and customer service experience
• Is comfortable with invoicing and basic bookkeeping
• Is highly organised, accurate and dependable
• Can work autonomously and use initiative
• Communicates confidently and professionally
• Brings a practical, flexible and positive can-do attitude
• Is looking for a stable position they can enjoy for years to come

Experience within construction, trades or a family-run business would be highly regarded, along with knowledge of MYOB or similar accounting software.

What’s in It for You?

• A permanent, secure part-time position
• Approximately 25 – 30 hours across 4 or 5 days
• Flexible start and finish times
• Work close to home in the Boronia/Bayswater area
• A varied role where you can manage your own day
• A friendly, down-to-earth team that will value your support
• The ability to finish your day and leave work at work