Office Administrator - Part Time (School Hours Friendly)

seek.com.au; Maitland; On-site; AUD 39,000 - 52,000; Part time

Benefits offered by this job

Flexible, family-friendly hours

A real role with genuine 책임?

Competitive hourly rate based on经验

Job summary

We’re a Maitland-based mining contractor seeking an experienced office all-rounder to lead our daily admin. This is a part-time role (10–30 hours weekly) with genuinely flexible hours and office-based in Maitland. You’ll own invoicing, quotes in Xero, PO matching, timesheets, inductions and safety records, and keep paperwork in good order.

Experience in trades, mining or a hands-on industry is a big plus. You’ll be reliable, organised and capable of working with minimal supervision, taking

Qualifications

• An experienced all-rounder across all facets of office administration - you've done this before and done it well.
• Strong bookkeeping and invoicing skills - Xero experience is a must.
• Confident juggling accounts, compliance, scheduling and suppliers without being chased.
• A background in trades, mining, construction or a similar hands-on industry is a big plus.
• Organised, reliable and genuinely good at taking ownership.

Responsibilities

• Invoicing and quoting in Xero - raising, sending and following up what's outstanding
• Matching purchase orders to invoices so nothing gets missed or billed twice
• Keeping timesheets, rosters and job records up to date in our field service software
• Managing the crew's tickets, licences, medicals and site inductions - staying ahead of renewals so no one gets caught out
• Booking mine-site inductions and familiarisations for the team
• Ordering parts, chasing suppliers and keeping the paperwork in order
• Keeping safety and compliance records current
• Being the go-to for the phone, email and the day-to-day that keeps an office running

Skills

Invoicing

Bookkeeping

Administration

Supplier management

Tools

Xero

Field service software

Job description

We're a well-established mining contracting company working across the Hunter Valley coal mines, and we're on the hunt for an experienced office all-rounder to take charge of our day-to-day admin.

We are looking for someone experienced across all facets of office administration, who knows their way around a busy office and can confidently run the whole admin side of the business with minimal hand-holding. This is NOT an entry-level role.

THE ROLE

Part time, 10-30 hours a week, with genuinely flexible hours - build your week around the school run, drop-offs and pick-ups, whatever suits. Office-based in the Maitland area. A role you grow into and make your own.

WHAT YOU'LL TAKE OWNERSHIP OF

• Invoicing and quoting in Xero - raising, sending and following up what's outstanding
• Matching purchase orders to invoices so nothing gets missed or billed twice
• Keeping timesheets, rosters and job records up to date in our field service software
• Managing the crew's tickets, licences, medicals and site inductions - staying ahead of renewals so no one gets caught out
• Booking mine-site inductions and familiarisations for the team
• Ordering parts, chasing suppliers and keeping the paperwork in order
• Keeping safety and compliance records current
• Being the go-to for the phone, email and the day-to-day that keeps an office running

WHAT WE'RE AFTER

• An experienced all-rounder across all facets of office administration - you've done this before and done it well
• Strong bookkeeping and invoicing skills - Xero experience is a must
• Confident juggling accounts, compliance, scheduling and suppliers without being chased
• A background in trades, mining, construction or a similar hands-on industry is a big plus
• Organised, reliable and genuinely good at taking ownership

WHAT'S IN IT FOR YOU

• Flexible, family-friendly hours that work around school
• A real role with genuine responsibility - not just filing and phones
• Competitive hourly rate based on experience