Part-Time Office Administrator — Xero & Ops Lead

seek.com.au; Maitland; Sur place; AUD 39 000 - 52 000; Temps partiel

Avantages offerts par ce poste

Flexible, family-friendly hours

A real role with genuine 책임?

Competitive hourly rate based on经验

Résumé du poste

We’re a Maitland-based mining contractor seeking an experienced office all-rounder to lead our daily admin. This is a part-time role (10–30 hours weekly) with genuinely flexible hours and office-based in Maitland. You’ll own invoicing, quotes in Xero, PO matching, timesheets, inductions and safety records, and keep paperwork in good order.

Experience in trades, mining or a hands-on industry is a big plus. You’ll be reliable, organised and capable of working with minimal supervision, taking

Qualifications

• An experienced all-rounder across all facets of office administration - you've done this before and done it well.
• Strong bookkeeping and invoicing skills - Xero experience is a must.
• Confident juggling accounts, compliance, scheduling and suppliers without being chased.
• A background in trades, mining, construction or a similar hands-on industry is a big plus.
• Organised, reliable and genuinely good at taking ownership.

Responsabilités

• Invoicing and quoting in Xero - raising, sending and following up what's outstanding
• Matching purchase orders to invoices so nothing gets missed or billed twice
• Keeping timesheets, rosters and job records up to date in our field service software
• Managing the crew's tickets, licences, medicals and site inductions - staying ahead of renewals so no one gets caught out
• Booking mine-site inductions and familiarisations for the team
• Ordering parts, chasing suppliers and keeping the paperwork in order
• Keeping safety and compliance records current
• Being the go-to for the phone, email and the day-to-day that keeps an office running

Connaissances

Invoicing

Bookkeeping

Administration

Supplier management

Outils

Xero

Field service software

Description du poste

We’re a Maitland-based mining contractor seeking an experienced office all-rounder to lead our daily admin. This is a part-time role (10–30 hours weekly) with genuinely flexible hours and office-based in Maitland. You’ll own invoicing, quotes in Xero, PO matching, timesheets, inductions and safety records, and keep paperwork in good order.

Experience in trades, mining or a hands-on industry is a big plus. You’ll be reliable, organised and capable of working with minimal supervision, taking