Office Administrator - Construction

Action Alliance; Melbourne; On-site; AUD 55,000 - 65,000; Full time

Job summary

Action Alliance in Melbourne is seeking an organized Office Administrator to support project managers, site supervisors and the operations team with documentation, compliance and onboarding.

This full-time, office-based role focuses on SWMS, QA compliance, onboarding verification, and maintaining accurate records while enabling smooth day-to-day admin across multiple construction projects.

Qualifications

• Experience in construction administration or compliance roles preferred.
• Familiarity with SWMS, construction safety documentation or QA systems.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Prepare and maintain SWMS.
• Manage project quality assurance and compliance docs.
• Coordinate onboarding including White Card verification and inductions.
• Maintain project records and document control systems.
• Support project managers with admin and compliance tasks.
• Liaise with site teams, subcontractors and clients.
• Ensure timely submission of documentation.
• Support day-to-day office administration.

Skills

Construction administration

Project administration

Onboarding & inductions

SWMS & safety docs

Documentation control

Organisational skills

Time management

Communication

MS Office

Teamwork

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Action Alliance is seeking a motivated and organised Office Administrator to join our growing team.

Working closely with Project Managers, Site Supervisors and our Operations Team, you will be responsible for preparing, maintaining and managing critical project documentation, compliance records and onboarding requirements. Your attention to detail and organisational skills will help ensure all project administration, safety and quality processes remain accurate, current and compliant with industry standards.

Key Responsibilities

• Preparation and maintenance of Safe Work Method Statements (SWMS)
• Managing project quality assurance and compliance documentation
• Coordinating onboarding requirements including White Card verification and site inductions
• Maintaining project records and document control systems
• Assisting project managers with administrative and compliance requirements
• Liaising with site teams, subcontractors and clients as required
• Ensuring all documentation is accurately maintained and submitted within required timeframes
• Supporting day-to-day office administration functions

Skills and Experience

Preferred

• Previous experience in construction administration, project administration or compliance roles
• Experience working with SWMS, construction safety documentation or quality assurance systems
• Understanding of construction industry compliance requirements
• Experience managing onboarding and induction processes
• Excellent organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong work ethic and willingness to learn
• Ability to work effectively within a team environment
• Commitment to working full-time from our office location

What We Offer

• Secure full-time position
• Monday to Friday office-based role
• Opportunity to work on a variety of major construction projects
• Exposure to industry-leading safety, quality and compliance systems
• Supportive team environment
• Ongoing training and professional development opportunities
• Long-term career growth within the construction industry