office

Action Alliance; Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

Action Alliance is seeking a motivated and organised Office Administrator to join our growing team in Melbourne. You will work closely with Project Managers and the Operations Team to prepare, maintain and manage critical project documentation and onboarding requirements.

Your attention to detail and organisational skills will help ensure all admin, safety and quality processes remain accurate, current and compliant with industry standards.

Qualifications

• Previous experience in construction administration or project administration.
• Experience with onboarding and induction processes.
• Familiarity with SWMS or construction safety/quality documentation is preferred.
• Understanding of construction industry compliance requirements is desirable.
• Strong written and verbal communication skills are required.
• Proficient in MS Word, Excel and Outlook and able to manage multiple tasks.

Responsibilities

• Prepare and maintain Safe Work Method Statements (SWMS).
• Manage project quality assurance and compliance documentation.
• Coordinate onboarding including White Card verification and site inductions.
• Maintain project records and document control systems.
• Assist project managers with administrative and compliance needs.
• Liaise with site teams, subcontractors and clients as required.
• Ensure documentation is submitted within required timeframes.
• Support day-to-day office administration functions.

Skills

Construction administration

Project administration

Compliance awareness

Onboarding processes

Organisational skills

Attention to detail

Written communication

Verbal communication

MS Office

Multitasking

Work ethic

Teamwork

Office presence

Tools

Microsoft Office

Job description

Action Alliance is seeking a motivated and organised Office Administrator to join our growing team.

Working closely with Project Managers, Site Supervisors and our Operations Team, you will be responsible for preparing, maintaining and managing critical project documentation, compliance records and onboarding requirements. Your attention to detail and organisational skills will help ensure all project administration, safety and quality processes remain accurate, current and compliant with industry standards.

Key Responsibilities

• Preparation and maintenance of Safe Work Method Statements (SWMS)
• Managing project quality assurance and compliance documentation
• Coordinating onboarding requirements including White Card verification and site inductions
• Maintaining project records and document control systems
• Assisting project managers with administrative and compliance requirements
• Liaising with site teams, subcontractors and clients as required
• Ensuring all documentation is accurately maintained and submitted within required timeframes
• Supporting day-to-day office administration functions

Skills and Experience

Preferred

• Previous experience in construction administration, project administration or compliance roles
• Experience working with SWMS, construction safety documentation or quality assurance systems
• Understanding of construction industry compliance requirements
• Experience managing onboarding and induction processes
• Excellent organisational and time management skills
• High attention to detail and accuracy
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite, including Word, Excel and Outlook
• Ability to manage multiple tasks and deadlines in a fast-paced environment
• Strong work ethic and willingness to learn
• Ability to work effectively within a team environment
• Commitment to working full-time from our office location

What We Offer

• Secure full-time position
• Monday to Friday office-based role
• Opportunity to work on a variety of major construction projects
• Exposure to industry-leading safety, quality and compliance systems
• Supportive team environment
• Ongoing training and professional development opportunities
• Long-term career growth within the construction industry