Construction Office Administrator — Compliance & Documentation

Action Alliance; Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

Action Alliance is seeking a motivated and organised Office Administrator to join our growing team in Melbourne. You will work closely with Project Managers and the Operations Team to prepare, maintain and manage critical project documentation and onboarding requirements.

Your attention to detail and organisational skills will help ensure all admin, safety and quality processes remain accurate, current and compliant with industry standards.

Qualifications

• Previous experience in construction administration or project administration.
• Experience with onboarding and induction processes.
• Familiarity with SWMS or construction safety/quality documentation is preferred.
• Understanding of construction industry compliance requirements is desirable.
• Strong written and verbal communication skills are required.
• Proficient in MS Word, Excel and Outlook and able to manage multiple tasks.

Responsibilities

• Prepare and maintain Safe Work Method Statements (SWMS).
• Manage project quality assurance and compliance documentation.
• Coordinate onboarding including White Card verification and site inductions.
• Maintain project records and document control systems.
• Assist project managers with administrative and compliance needs.
• Liaise with site teams, subcontractors and clients as required.
• Ensure documentation is submitted within required timeframes.
• Support day-to-day office administration functions.

Skills

Construction administration

Project administration

Compliance awareness

Onboarding processes

Organisational skills

Attention to detail

Written communication

Verbal communication

MS Office

Multitasking

Work ethic

Teamwork

Office presence

Tools

Microsoft Office

Job description

Action Alliance is seeking a motivated and organised Office Administrator to join our growing team in Melbourne. You will work closely with Project Managers and the Operations Team to prepare, maintain and manage critical project documentation and onboarding requirements.

Your attention to detail and organisational skills will help ensure all admin, safety and quality processes remain accurate, current and compliant with industry standards.