Office Administrator

Forrestania Resources Limited; Western Australia; On-site; AUD 70,000 - 90,000; Full time

Job summary

Forrestania Resources Ltd, based in Perth, is seeking a highly organised Office Administrator to support our Head Office and executive leadership team.

You will develop and maintain document control systems, assist with procurement, monitor costs and support contract administration across functions.

This diverse role offers exposure to senior leadership, cross-functional collaboration and the WA gold mining environment as the company grows.

Qualifications

• Experience in Office Administrator, Executive Support, Document Controller or Contracts Administrator roles.
• Strong organisational and document management skills.
• Experience supporting procurement, purchasing or contract administration activities.
• Sound commercial awareness and ability to assist with budget and cost tracking.
• Advanced MS Office skills: Word, Excel, PowerPoint, Outlook.

Responsibilities

• Develop and manage document control systems, registers and records for site operations.
• Maintain and issue-controlled documents, policies, procedures and templates.
• Coordinate executive calendars, meetings, travel arrangements and accommodation.
• Prepare reports, presentations, correspondence and board documentation.
• Organise meeting agendas, minutes and action registers.
• Assist with executive communications and stakeholder engagement.
• Support procurement activities including purchase orders, quotations and supplier coordination.
• Assist with contract administration, tracking key deliverables, variations and renewal dates.
• Liaise with suppliers and contractors regarding documentation and invoicing requirements.
• Maintain office supplies, facilities and vendor relationships.
• Organise company events, workshops and corporate activities.
• Provide operational overflow support to site admins and corporate function.

Skills

Office administration

Executive support

Document management

Procurement

Budget tracking

MS Office

Communication

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Forrestania Resources Ltd (ASX: FRS) is a Western Australian gold company advancing towards production through a growing portfolio of gold projects across the Forrestania, Southern Cross and Eastern Goldfields regions.

FRS now holds a combined global gold Mineral Resource of approximately 2,078,000 ounces.

FRS also recently achieved a first ore milestone at its British Hill deposit.

Led by a refreshed and experienced board, FRS is strategically expanding its footprint across the Southern Cross, Eastern Goldfields and Forrestania regions through disciplined exploration, selective acquisitions and a commitment to unlocking the broader potential of these highly prospective belts.

Forrestania Resources is seeking a highly organised and proactive Office Administrator to support our Head Office operations and executive leadership team. This is a diverse role combining office administration, executive support, document control, and any other areas as we grow making it ideal for someone who thrives in a fast-paced environment and enjoys working across multiple business functions.

About the Role

You will play a critical role in ensuring the smooth operation of our Perth Head Office. You will provide high-level operations support while building and maintaining document control systems, assisting with procurement activities, monitoring costs and supporting contract administration processes.

Key Responsibilities

• Develop and Manage company document control systems, registers and records making them suitable for site operations
• Maintain and issue-controlled documents, policies, procedures and templates
• Coordinate executive calendars, meetings, travel arrangements and accommodation
• Prepare reports, presentations, correspondence and board documentation
• Organise meeting agendas, minutes and action registers
• Assist with executive communications and stakeholder engagement
• Support procurement activities including purchase orders, quotations and supplier coordination
• Assist with contract administration, tracking key deliverables, variations and renewal dates
• Liaise with suppliers and contractors regarding documentation and invoicing requirements
• Maintain office supplies, facilities and vendor relationships
• Organise company events, workshops and corporate activities
• Provide operational overflow support to our site admins at our mine sites and to corporate function.

About You

• Previous experience in an Office Administrator, Executive Assistant, Document Controller or Contracts Administrator role
• Strong organisational and document management skills
• Experience supporting procurement, purchasing or contract administration activities
• Sound commercial awareness and ability to assist with budget and cost tracking
• Advanced Microsoft Office skills, particularly Word, Excel, PowerPoint and Outlook
• Exceptional attention to detail and time management skills
• Professional communication skills with the ability to engage across all levels of the business
• Ability to maintain confidentiality and exercise discretion
• Self-motivated, proactive and capable of working autonomously

What's on Offer

• Diverse and highly visible role supporting senior leadership
• Exposure to executive, commercial and operational functions
• Opportunity to contribute to a growing WA gold mining company
• Collaborative and professional team environment
• Perth CBD Head Office location

If you are an organised professional who enjoys balancing executive support, document control and commercial administration responsibilities, we'd love to hear from you.

Join Forrestania Resources and play a key role in supporting the next phase of our growth journey.