Executive Office & Document Control Specialist Perth

Forrestania Resources Limited; Western Australia; On-site; AUD 70,000 - 90,000; Full time

Job summary

Forrestania Resources Ltd, based in Perth, is seeking a highly organised Office Administrator to support our Head Office and executive leadership team.

You will develop and maintain document control systems, assist with procurement, monitor costs and support contract administration across functions.

This diverse role offers exposure to senior leadership, cross-functional collaboration and the WA gold mining environment as the company grows.

Qualifications

• Experience in Office Administrator, Executive Support, Document Controller or Contracts Administrator roles.
• Strong organisational and document management skills.
• Experience supporting procurement, purchasing or contract administration activities.
• Sound commercial awareness and ability to assist with budget and cost tracking.
• Advanced MS Office skills: Word, Excel, PowerPoint, Outlook.

Responsibilities

• Develop and manage document control systems, registers and records for site operations.
• Maintain and issue-controlled documents, policies, procedures and templates.
• Coordinate executive calendars, meetings, travel arrangements and accommodation.
• Prepare reports, presentations, correspondence and board documentation.
• Organise meeting agendas, minutes and action registers.
• Assist with executive communications and stakeholder engagement.
• Support procurement activities including purchase orders, quotations and supplier coordination.
• Assist with contract administration, tracking key deliverables, variations and renewal dates.
• Liaise with suppliers and contractors regarding documentation and invoicing requirements.
• Maintain office supplies, facilities and vendor relationships.
• Organise company events, workshops and corporate activities.
• Provide operational overflow support to site admins and corporate function.

Skills

Office administration

Executive support

Document management

Procurement

Budget tracking

MS Office

Communication

Confidentiality

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Forrestania Resources Ltd, based in Perth, is seeking a highly organised Office Administrator to support our Head Office and executive leadership team.

You will develop and maintain document control systems, assist with procurement, monitor costs and support contract administration across functions.

This diverse role offers exposure to senior leadership, cross-functional collaboration and the WA gold mining environment as the company grows.