Branch Administrator

Marmon Holdings, Inc.; City Of Karratha; On-site; AUD 55,000 - 85,000; Full time

Job summary

Freo Group Pty Ltd is seeking a reliable Branch Administrator to support our Karratha operations. This hands-on role assists the Branch Manager, Operations Coordinator and wider team to keep daily activities on track.

You will handle day-to-day administration, purchasing documentation, onboarding support and payroll-related paperwork, while ensuring accurate records and compliant processes across the branch.

Qualifications

• Organised administrator with attention to detail and ability to manage recurring tasks.
• Experience in administration or branch administration.
• Experience in mining, maintenance, transport, crane hire, construction or industrial services desirable.
• Certificate III or IV in Business Administration desirable.
• Experience coordinating uniforms, PPE or purchasing desirable.
• Onboarding, mobilisation or employee administration advantageous.
• Strong Microsoft Office skills and professional communication.

Responsibilities

• Provide day-to-day administrative support to branch leaders and employees.
• Manage calls, emails, correspondence, enquiries, meetings, visitors, mail and courier services.
• Prepare and maintain reports, registers, forms, records, filing systems and shared folders.
• Coordinate approved uniforms, PPE, stationery and branch consumables.
• Maintain accurate uniform and PPE stock and issue records.
• Liaise with approved suppliers regarding quotations, deliveries and outstanding orders.
• Prepare purchase requisitions, goods receipting and purchasing documentation.
• Prepare onboarding packs and assist with licences, tickets, identification and employee documentation.
• Support mobilisation administration for travel, accommodation, site access, inductions and appointments.
• Collect, review and submit timesheets, work dockets, leave forms and payroll documentation.
• Maintain document control supporting payroll, invoicing, audits and reporting.
• Provide professional support to employees, visitors, suppliers and internal stakeholders.
• Support branch HSEQ administration and Zero Harm culture.

Skills

Organised

Time management

Attention to detail

Communication skills

Professionalism

Driver's license

Education

Certificate III/IV in Business Administration

Tools

Microsoft Office

Outlook

Word

Excel

Job description

Freo Group Pty Ltd

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you’ll be doing things that matter, leading at every level, and winning a better way. We’re committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone’s empowered to be their best.

Freo Group is looking for a reliable, organised and responsive Branch Administrator to support our Karratha operations. This hands‑on administration role supports the Branch Manager, Operations Coordinator, Supervisors and wider branch team.

You’ll help keep the branch running smoothly through day‑to‑day administration, uniforms and PPE, purchasing documentation, employee onboarding support, timesheets, dockets and branch records.

What you’ll be doing:

• Provide day‑to‑day administrative support to branch leaders and employees
• Manage calls, emails, correspondence, enquiries, meetings, visitors, mail and courier services
• Prepare and maintain reports, registers, forms, records, filing systems and shared folders
• Coordinate approved uniforms, PPE, stationery and branch consumables
• Maintain accurate uniform and PPE stock and issue records
• Liaise with approved suppliers regarding quotations, deliveries, replacements and outstanding orders
• Prepare purchase requisitions, complete goods receipting and maintain purchasing documentation
• Prepare onboarding packs and assist with licences, tickets, identification and employee documentation
• Support mobilisation administration by collating information for travel, accommodation, site access, inductions, training and appointments
• Collect, review and submit timesheets, work dockets, leave forms and payroll documentation
• Maintain document control supporting payroll, invoicing, audits and operational reporting
• Provide professional support to employees, visitors, suppliers and internal stakeholders
• Support branch HSEQ administration and Freo Group’s Zero Harm culture

About you:

• You’re an organised administrator who enjoys variety, follows through on detail and can manage recurring tasks alongside changing branch priorities.
• Previous experience in administration, office support, branch administration or a similar role
• Experience in mining, maintenance, transport, crane hire, construction or industrial services is desirable
• Certificate III or IV in Business Administration or a related discipline is desirable
• Experience coordinating uniforms, PPE, office supplies or purchasing is desirable
• Experience with timesheets, work dockets, purchase requisitions or goods receipts is desirable
• Onboarding, mobilisation or employee administration experience is advantageous
• Microsoft Office skills, including Outlook, Word and Excel
• Strong organisation, time management and attention to detail
• Clear and professional written and verbal communication skills
• Ability to manage competing deadlines, maintain confidentiality and follow established procedures
• Professional, reliable and responsive approach with a commitment to safe work practices
• Current Australian driver’s licence is desirable

Why this role matters:

This role takes ownership of recurring administrative work that keeps the branch organised and employees supported, helping the operations team remain focused on workforce planning, mobilisation, customer requirements and daily service delivery.

Ready to join Freo Group?

If you’re a capable administrator who enjoys supporting a busy operational team and keeping the detail on track, we’d love to hear from you.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job‑related screening processes as permitted or required by applicable law.