Office Administrator

Q and O Plumbing; Geelong; Presencial; AUD 34.000 - 48.000; A tiempo parcial

Descripción de la vacante

Q & O Plumbing is seeking a capable office administrator to join our Charlemont-based team. This part-time role is 3 days a week with potential to grow as workloads increase. You will support the Office Manager by maintaining internal systems, managing accounts payable/receivable in Xero, payroll, reporting, and HR onboarding.

Proven admin experience (minimum 2 years) and strong organisational skills are essential. Familiarity with CRM systems and office software will be highly valued.

Formación

• Minimum 2 years of experience in an administrative role
• Proficient in using office software such as Microsoft Office
• Experience with CRM systems such as Dashpivot, Sitemate, Xero, Hubdoc, Hammertech, Premier, Payapps and Linxio would be an advantage
• Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines
• Demonstrate problem solving skills, initiative and ability to work effectively in a cooperative team based environment

Responsabilidades

• Maintain internal systems, processes, and workflows and ensure all company policies and procedures are maintained (Experience in compliance an advantage)
• Entering and managing projects within project management systems
• Assist in the management of accounts payable and receivable using Xero
• Assist in payroll processing
• Raising monthly claims and maintaining claim schedules
• Completing monthly reporting in SocialPro
• Complete progress claims, variations and project documentation
• Maintain fleet management and maintenance records
• Assist with HR onboarding and management
• Manage ad hoc requests for assistance from team members
• This position has the potential to expand to more days as the workload increases.

Conocimientos

Administrative experience

Organisational skills

Time management

Teamwork

Herramientas

Microsoft Office

Dashpivot

Sitemate

Xero

Hubdoc

Hammertech

Premier

Payapps

Linxio

Descripción del empleo

Q & O Plumbingare looking for a highly capable office administrator to join our growing team. Our site office is based in Charlemont where you would assist in all administrative processes and support the Office Manager.

Thisposition would initially be part time 3 days a week with the possibility of more days to follow.

Requirements:

Minimum 2 years of experience in an administrative role, preferably in a trades or construction-related industry

Proficient in using office software, such as Microsoft Office suite

Experience with any customer relationship management systems such as Dashpivot, Sitemate, Xero, Hubdoc, Hammertech, Premier, Payapps and Linxio would be an advantage

Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines

Demonstrate problem solving skills, initiative and ability to work effectively in a cooperative team based environment.

Key Responsibilities:

Maintain internal systems, processes, and workflows and ensure all company policies and procedures are maintained (Experience in compliance an advantage)

Entering and managing projects within project management systems

Assist in the management of accounts payable and receivable using Xero

Assist in payroll processing

Raising monthly claims and maintaining claim schedules

Completing monthly reporting in SocialPro

Complete progress claims, variations and project documentation

Maintain fleet management and maintenance records

Assist with HR onboarding and management

Manage ad hoc requests for assistance from team members

This position has the potential to expand to more days as the workload increases.