Office Administrator

Taylors Plumbing and Gasfitting; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Taylors Plumbing and Gasfitting Pty Ltd in Bayswater (Melbourne) is seeking an organised Office Administrator to support day-to-day operations across our projects.

You will manage calls, emails, scheduling, invoicing, payroll assistance, and document control, working closely with the Director and site teams to keep projects running smoothly. Experience in construction or trade-based business is valued; familiarity with Simpro and Xero helps you hit the ground running.

Qualifications

• Experience in administration within plumbing, construction or trade-based business.
• Highly organised with strong attention to detail and the ability to prioritise.
• Confident communication with clients, builders, suppliers and staff.
• Ability to work independently and take initiative in a small team.
• Experience with invoicing, payroll and general office administration.

Responsibilities

• Manage incoming phone calls, emails and general enquiries.
• Liaise with builders, clients, suppliers, subcontractors and employees.
• Assist Director with day-to-day administrative tasks.
• Prepare professional correspondence and maintain organised company records.

Skills

Organisational skills

Communication

Attention to detail

Independent work

IT proficiency

Tools

Simpro

Xero

Dropbox/OneDrive

EstimateOne

Word/Excel

Job description

Taylors Plumbing and Gasfitting – Bayswater VIC

Taylors Plumbing and Gasfitting is a growing plumbing business based in Bayswater. We work across a range of commercial and domestic projects throughout Melbourne, specialising in plumbing, roofing and civil works.

We're looking for an organised, reliable and motivated Office Administrator to join our team and assist with the day-to-day running of the business.

This is a varied role working closely with our Director, helping keep our projects, staff and office operations running smoothly.

Office Administrator – Plumbing

Taylors Plumbing and Gasfitting Pty Ltd

About Us

Taylors Plumbing and Gasfitting is a growing plumbing business based in Bayswater. We work across a range of commercial and domestic projects throughout Melbourne, specialising in plumbing, roofing and civil works.

We're looking for an organised, reliable and motivated Office Administrator to join our team and assist with the day-to-day running of the business.

This is a varied role working closely with our Director, helping keep our projects, staff and office operations running smoothly.

About the Role

Your responsibilities will include:

General Administration

• Managing incoming phone calls, emails and general enquiries.

• Liaising with builders, clients, suppliers, subcontractors and employees.

• Assisting the Director with day-to-day administrative tasks.

• Preparing professional correspondence and maintaining organised company records.

Job Management & Scheduling

• Managing and maintaining our Simpro job management system.

• Scheduling employees across our various projects.

• Matching supplier receipts and invoices to purchase orders.

• Keeping track of employee licences, vehicle registrations and equipment records.

• Allocating materials and purchases to the correct jobs.

Accounts & Bookkeeping Administration

• Preparing and issuing invoices.

• Assisting with quotes and documentation using Xero and Word.

• Processing weekly payroll and payslips.

• General bookkeeping and accounts administration.

Project Administration

• Setting up job folders and organising drawings and project documentation.

• Assisting with tender documentation through EstimateOne.

• Managing and maintaining company files across Dropbox, OneDrive and shared drives.

About You

We're looking for someone who:

• Has previous experience in administration, ideally within plumbing, construction or a trade-based business.

• Is highly organised with great attention to detail.

• Is confident communicating with clients, builders, suppliers and staff.

• Can work independently, show initiative and manage competing priorities.

• Is comfortable using computers and learning new systems.

• Has experience with invoicing, payroll and general office administration.

• Has a friendly, professional attitude and enjoys being part of a team.

Previous experience with Simpro would be highly regarded. Experience with Xero and the construction industry would also be an advantage.

Why Join Us?

We're a growing business with a great team.

You’ll be joining us in a newly created role, with the opportunity to take ownership of our office administration and help develop systems and processes as the business continues to grow.

We’re looking for someone who wants to become a valued, long-term member of our team.