Construction Office Administrator - Part-Time with Growth Potential

Q and O Plumbing; Geelong; On-site; AUD 34,000 - 48,000; Part time

Job summary

Q & O Plumbing is seeking a capable office administrator to join our Charlemont-based team. This part-time role is 3 days a week with potential to grow as workloads increase. You will support the Office Manager by maintaining internal systems, managing accounts payable/receivable in Xero, payroll, reporting, and HR onboarding.

Proven admin experience (minimum 2 years) and strong organisational skills are essential. Familiarity with CRM systems and office software will be highly valued.

Qualifications

• Minimum 2 years of experience in an administrative role
• Proficient in using office software such as Microsoft Office
• Experience with CRM systems such as Dashpivot, Sitemate, Xero, Hubdoc, Hammertech, Premier, Payapps and Linxio would be an advantage
• Strong organisational and time management skills with the ability to prioritise tasks and meet deadlines
• Demonstrate problem solving skills, initiative and ability to work effectively in a cooperative team based environment

Responsibilities

• Maintain internal systems, processes, and workflows and ensure all company policies and procedures are maintained (Experience in compliance an advantage)
• Entering and managing projects within project management systems
• Assist in the management of accounts payable and receivable using Xero
• Assist in payroll processing
• Raising monthly claims and maintaining claim schedules
• Completing monthly reporting in SocialPro
• Complete progress claims, variations and project documentation
• Maintain fleet management and maintenance records
• Assist with HR onboarding and management
• Manage ad hoc requests for assistance from team members
• This position has the potential to expand to more days as the workload increases.

Skills

Administrative experience

Organisational skills

Time management

Teamwork

Tools

Microsoft Office

Dashpivot

Sitemate

Xero

Hubdoc

Hammertech

Premier

Payapps

Linxio

Job description

Q & O Plumbing is seeking a capable office administrator to join our Charlemont-based team. This part-time role is 3 days a week with potential to grow as workloads increase. You will support the Office Manager by maintaining internal systems, managing accounts payable/receivable in Xero, payroll, reporting, and HR onboarding.

Proven admin experience (minimum 2 years) and strong organisational skills are essential. Familiarity with CRM systems and office software will be highly valued.