Office Administrator

MVM Electrical Pty Ltd; City of Melbourne; On-site; AUD 50,000 - 65,000; Full time

Job summary

MVM Electrical Pty Ltd is a Melbourne-based electrical business seeking an organised, proactive Office Administrator to join our Airport West team with flexible hours. You will handle administration, accounts, customer service, job coordination and business support to help keep jobs moving and customers looked after.

You’ll work directly with management and the electrical team, with genuine responsibility and opportunities to grow with the business as it expands.

Qualifications

• Previous administration, accounts, office coordination or similar experience.
• ServiceM8 experience preferred.
• Strong attention to detail and organisational skills.
• Confidence dealing with customers, suppliers and contractors.
• Strong computer skills and the ability to learn new systems.
• Positive, solutions-focused attitude.
• Ability to work independently and take ownership.
• Willingness to learn and grow with the business.
• Experience in the electrical, construction or trades industry is highly regarded but not essential.

Responsibilities

• Managing accounts receivable and following up outstanding invoices.
• Assisting with invoicing, supplier invoices and purchase orders.
• Preparing, sending and following up quotes and proposals.
• Assisting with variations and ensuring additional works are captured.
• Scheduling and coordinating jobs with customers, electricians and management.
• Responding to customer and client enquiries via phone and email.
• Keeping ServiceM8, customer details and job information accurate and up to date.
• Coordinating project paperwork, approvals and documentation.
• Assisting management with reports, spreadsheets and general administration.
• Helping integrate AI, improve systems and processes as the business grows.
• Being the person who follows things up and makes sure nothing slips through the cracks.

Skills

Organised

Proactive

Attention to detail

Independent worker

Tools

ServiceM8

Job description

Flexible Hours | Growing Business | Real Opportunity to Make an Impact

MVM Electrical is a growing Melbourne-based electrical business delivering residential, commercial and industrial projects across Melbourne.

We’re looking for an organised, proactive and switched-on Office Administrator to join our team in Airport West, with flexible working hours available.

This is an opportunity to join a growing business where you’ll work directly with management and our electrical team, have genuine responsibility and play an important role in how the business operates.

The Opportunity

This is a varied role covering administration, accounts, customer service, job coordination and business support.

We’re looking for someone who takes ownership, follows things up and gets things done. You’ll help keep jobs moving, customers looked after, invoices followed up and ensure nothing falls through the cracks.

As MVM continues to grow, there is genuine opportunity for the right person to grow with the business and move into different roles.

What You'll Be Doing

Managing accounts receivable and following up outstanding invoices

Assisting with invoicing, supplier invoices and purchase orders

Preparing, sending and following up quotes and proposals

Assisting with variations and ensuring additional works are captured

Scheduling and coordinating jobs with customers, electricians and management

Responding to customer and client enquiries via phone and email

Keeping ServiceM8, customer details and job information accurate and up to date

Coordinating project paperwork, approvals and documentation

Assisting management with reports, spreadsheets and general administration

Helping integrate AI, improve systems and processes as the business grows

Being the person who follows things up and makes sure nothing slips through the cracks

What We're Looking For

We’re looking for someone who is reliable, organised, proactive and takes pride in their work.

Ideally:

Previous administration, accounts, office coordination or similar experience

ServiceM8 experience preferred

Strong attention to detail and organisational skills

Confidence dealing with customers, suppliers and contractors

Strong computer skills and the ability to learn new systems

A positive, solutions-focused attitude

The ability to work independently and take ownership

A willingness to learn and grow with the business

Experience in the electrical, construction or trades industry is highly regarded but not essential.

Why Join MVM?

Flexible working hours to suit the right person

Growing business with genuine opportunity for progression

Varied role with real responsibility and autonomy

Direct access to management and the electrical team

Opportunity to implement your ideas and improve the way we operate

Supportive, practical and team-focused environment

Tullamarine-based office

Be part of a business where your contribution genuinely matters

At MVM, we believe in great people doing great work. We’re building a team where people are trusted to take ownership, supported to do their best work and given the opportunity to grow.

What can I earn as an Office Administrator