Office Administrator

HJR ENERGY; City of Melbourne; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Paid day off on your and your kids’生日

Job summary

HJR ENERGY in Melbourne is seeking an Office Administrator to support the Director and ensure all office activities are completed accurately and professionally. The role requires 40 hours per week with scheduling, invoicing, GST/PAYE compliance, and basic marketing support.

You will work closely with the Director, use XERO/MYOB/ServiceM8, and help maintain a professional company image while delivering customer-focused service.

Qualifications

• 2–3 years' experience in office administration.
• Experience in an electrical or related trade business is advantageous.
• Strong communication and customer service skills.
• Ability to process invoices and manage accounts payable/receivable.

Responsibilities

• Schedule jobs for the Director and other tradesmen.
• Process Accounts Payable and Receivable and enter and generate invoices.
• Provide excellent customer service skills and phone manner and communicate effectively with clients.
• Communicate effectively with the Director regarding ordering and job progress.
• Ensure all tax obligations are met (GST/PAYE) and pay wages and manage holiday pay.
• Assist with marketing activities (e.g. mailing letters, customer database, social media etc.).
• Produce high quality work in appropriate time frame.
• Be motivated and help your team to meet timelines and uphold the HJR ENERGY professional image.
• Minimum 2 to 3 years' experience in the office administration role.
• Experience in an Electrical or related Trade Business is an advantage.
• Experienced using XERO or another accounting package such as MYOB.
• Experience with ServiceM8 Job Management Software or similar platforms.

Skills

Customer service

Phone manners

Scheduling

Invoices

Accounts payable/receivable

XERO

MYOB

ServiceM8

Team support

Tools

XERO

MYOB

ServiceM8

Job description

Continual professional and personal growth as you learn more about our exciting business

A paid day off on your & your kids birthdays

A supportive working environment where we value the contribution of our people and are committed to seeing you develop to your full potential

A fun working environment where laughter is compulsory

About us

HJR ENERGY is a leading Electrical company in the South East, based in Melbourne. Our work ranges from residential to commercial projects, predominately in Renewables, Solar Batteries & EVs with general electrical too. We are known for our excellent levels of customer service and ability to fix problems that other companies can't or won't.

About the role

We are recruiting for an Office Administrator for a minimum 40 hours per week (times to be negotiated between the successful applicant and Director) who will be responsible for assisting the Director in ensuring all office activities are completed in a timely, accurate and professional manner.

Key responsibilities

• Schedule jobs for the Director and other tradesmen
• Process Accounts Payable and Receivable and enter and generate invoices
• Provide excellent customer service skills and phone manner and communicate effectively with clients
• Communicate effectively with the Director regarding ordering and job progress
• Ensure all tax obligations are met (GST/PAYE) and pay wages and manage holiday pay
• Assist with marketing activities (e.g. mailing letters, customer database, social media etc.)
• Produce high quality work in appropriate time frame
• Be motivated and help your team to meet timelines and uphold the HJR ENERGY professional image
• Minimum 2 to 3 years' experience in the office administration role
• Experience in an Electrical or related Trade Business is an advantage
• Experienced using XERO or another accounting package such as MYOB
• Experience with ServiceM8 Job Management Software or similar platforms