Office & Administrative Coordinator: Dynamic Ops Support

Fix Auto; Brisbane; On-site; AUD 52,000 - 65,000; Full time

Job summary

Fix Auto is seeking an Office Administrator to act as a pivotal hub in a busy office. You will manage day-to-day admin, reception duties, inventory control, and provide cross-functional support to Finance, Operations and Marketing teams.

Key responsibilities include handling enquiries, processing invoices, maintaining records and coordinating with franchisees nationwide. The role requires a Diploma and 1–3 years of admin experience, with strong MS Office skills and a proactive, customer-focused

Qualifications

• Secondary School Diploma required.
• 1–3 years' experience in an administrative role preferred.
• Proficient with Microsoft Office Suite.
• Proven organizational and time management skills.
• Resourceful and flexible with strong work ethic.

Responsibilities

• Provide Administrative support to the business including brand franchises nationally.
• Answer inbound calls and email enquiries from franchisees and staff.
• Be first point of contact from customers to the support office.
• Process product sales, inventory management and distribution with Products team.
• Support Marketing with materials and equipment orders from central stock.
• Assist Finance with processing invoices, quotes and payments.
• Maintain files and records up to date.
• Allocate jobs and seek authorisations within insurance and fleet companies.
• Maintain office organization and general support duties.
• Demonstrate exceptional customer service and self-management in a dynamic environment.

Skills

Microsoft Office Suite

Customer service

Organizational skills

Time management

Initiative & problem solving

Integrity & accountability

Education

Secondary School Diploma

Tools

Outlook

Word

Excel

PowerPoint

Job description

Fix Auto is seeking an Office Administrator to act as a pivotal hub in a busy office. You will manage day-to-day admin, reception duties, inventory control, and provide cross-functional support to Finance, Operations and Marketing teams.

Key responsibilities include handling enquiries, processing invoices, maintaining records and coordinating with franchisees nationwide. The role requires a Diploma and 1–3 years of admin experience, with strong MS Office skills and a proactive, customer-focused