Office Administrative Assistant

Rippling; Brisbane; On-site; AUD 60,000 - 70,000; Full time

Job summary

Rippling is seeking an Office Administrator in Brisbane to help keep the office running smoothly and efficiently. You will handle day-to-day administration, reception, secretarial duties, inventory management and support Marketing, Finance and Operations as the business grows.

The role requires a Secondary School Diploma and 1–3 years in administration, with strong skills in MS Office and exceptional customer service. Join a dynamic team committed to growth and service excellence.

Qualifications

• Secondary School Diploma required.
• 1–3 years' administrative experience preferred.
• Proficient with Microsoft Office Suite.
• Ability to learn online platforms and systems.

Responsibilities

• Provide Administrative support to the business and franchisees.
• Answer inbound calls and email enquiries.
• Act as first point of contact for customers.
• Process product sales internally and externally, including inventory.
• Support Marketing with materials and equipment.
• Assist Finance with invoices, quotes, payments.
• Maintain files and records.
• Allocate jobs and seek authorisations.
• Maintain office organisation and general support.
• Provide exceptional customer service.

Skills

Organizational skills

Time management

Microsoft Office

Customer service

Communication

Education

Secondary School Diploma

Tools

MS Office Suite

Online platforms

Job description

As the Office Administrator, you will be one of the most important people in the office and a key lynchpin in ensuring an effective and efficiently run business. This broad-aspect role provides a diverse and engaging experience with personal and professional development opportunities as the business grows.

You will be responsible for the day-to-day administration, phone reception, secretarial duties, inventory management as well as supporting marketing and managing facility requirements and maintenance, while having the opportunity to support departments such as Finance and Operations.

Key responsibilities include responding to incoming enquiries, managing work authorisations, stock inventory management, and distribution.

Duties Include:

• Provide Administrative support to the business, including numerous brand franchisees nationally.
• Answering all inbound calls and email enquiries and requests from franchisees and staff.
• Act as first point of contact for customers that come through to the support office.
• Work with the Products team to process product sales internally and externally, including inventory management and
  distribution.
• Work with the Marketing team to support with materials, products, equipment as ordered by franchisees from the
  central stock.
• Support the Finance department where required with processing invoices, quotes and payments
• Keeping Files and records up to date
• Allocating jobs, seeking authorisations within insurance and fleet companies.
• Maintaining office organisation and general support duties.
• Demonstrated ability to provide exceptional customer service
• Demonstrated ability to self-manage priorities in a dynamic work environment
• Strong work ethic and commitment to deliver outcomes efficiently
• Ability to take initiative and problem-solve
• Integrity and takes accountability for own actions

Skills and qualifications

• Secondary School Diploma required.
• 1-3 years' experience in an administrative role preferred.
• Knowledge of office procedures and practices.
• Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Proficient in learning online platforms and systems.
• Resourceful and flexible.
• Proven organizational and time management skills.

AUD60000- AUD70000 Per Year