Office Administration & Coordination Specialist

M&S Group Administration; Victoria; On-site; AUD 60,000 - 70,000; Full time

Job summary

M&S Group Administration in Victoria is seeking an Administration Officer to support our team and ensure smooth office operations, delivering high-quality administrative support across the business.

You will handle enquiries, manage client records, schedule meetings, and assist with finance tasks while maintaining confidentiality and professionalism in a fast-paced environment.

We value organised, proactive individuals who communicate clearly and work well both independently and with others.

Qualifications

• Experience in administration or customer service.
• Highly organised with excellent attention to detail.
• Clear and professional written and verbal communication.
• Proficient with Office365 and able to learn new systems.
• Able to work independently and as part of a team.
• Takes initiative and thrives in a fast-paced environment.
• Values confidentiality and professionalism.

Responsibilities

• Answering and managing enquiries professionally.
• Managing client communications and correspondence.
• Maintaining accurate client records and databases.
• Scheduling appointments and coordinating meetings.
• Assisting with preparation of documents, reports, and letters.
• Supporting accounts payable/receivable and general finance tasks (as required).
• Assisting team members across accounting, financial planning, and administration functions.
• Reception coverage.

Skills

Admin experience

Organisation

Communication

Office365

Teamwork

Initiative

Confidentiality

Tools

Office365

Job description

M&S Group Administration in Victoria is seeking an Administration Officer to support our team and ensure smooth office operations, delivering high-quality administrative support across the business.

You will handle enquiries, manage client records, schedule meetings, and assist with finance tasks while maintaining confidentiality and professionalism in a fast-paced environment.

We value organised, proactive individuals who communicate clearly and work well both independently and with others.