Administration Assistant- Part Time

seek.com.au; Melbourne; On-site; AUD 50,000 - 60,000; Full time

Job summary

seek.com.au is seeking an organised and proactive Administration Assistant in Melbourne to support client communications, accurate record-keeping, and timely completion of tasks. The role offers a flexible work-life balance within a boutique accounting firm.

The successful candidate will provide professional reception duties, manage correspondence, coordinate meetings, and assist accountants and partners with day-to-day administration.

Qualifications

• 3+ years of administration experience within a professional firm.
• Proficiency with Microsoft Office Suite.
• Excellent telephone etiquette and written communication skills.
• Strong attention to detail and accuracy.
• Ability to work efficiently under pressure.
• Professional demeanour and ability to handle confidential information.
• Enthusiastic attitude and team spirit.

Responsibilities

• Greeting clients and visitors in a warm and professional manner.
• Answering and directing incoming phone calls.
• Processing incoming and outgoing mail, including couriers.
• Assisting with the coordination of office meetings and events.
• Collation of documents.
• Lodgement of documents with ATO.
• Maintain and update filing system.
• Liaising with government agencies- including ATO, ABR, ASIC, SRO etc.
• Overseeing general office operations.
• Providing administrative support to accountants, partners and other staff.

Skills

Microsoft Word

Excel

Outlook

Written communication

Attention to detail

Team player

Confidential information handling

Tools

Microsoft Office Suite

Job description

Melbourne City Location (close to public transport)

Friendly and supportive office

About Us:

We are a boutique accounting firm committed to delivering personalised and professional services to our clients. We specialise in helping our clients with financial services including Accounting & Taxation, Consulting & Business, Bookkeeping Services, Corporate Compliance and more.

Role Overview:

We are looking for an organised and proactive Administration Assistant to join our team. This role is pivotal in ensuring smooth client communications, accurate record-keeping, and timely completion of administrative tasks. The position offers flexibility and a great work-life balance.

Key Responsibilities:

• Greeting clients and visitors in a warm and professional manner
• Answering and directing incoming phone calls
• Processing incoming and outcoming mail, including couriers
• Assisting with the coordination of office meetings and events
• Collation of documents
• Lodgement of documents with ATO
• Maintain and update filing system
• Liaising with government agencies- including ATO, ABR, ASIC, SRO etc
• Overseeing general office operations
• Providing administrative support to accountants, partners and other staff

What we are looking for:

• Ideally, 3+ years of administration experience within a similar professional firm
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Excellent telephone etiquette and written communication skills
• Strong attention to detail and accuracy
• Ability to work efficiently under pressure
• Professional demeanour and ability to handle confidential information
• Enthusiastic attitude and team spirit