Administration Officer

Department of Families, Fairness & Housing VIC; Victoria; On-site; AUD 60,000 - 80,000; Full time

Job summary

Department of Families, Fairness & Housing VIC – Victoria is seeking an Administration Officer to provide day-to-day support across Client Support, Client Services, and Agency Performance, Partnership and System Support units. The role ensures smooth administrative processes and supports broader office operations.

Key duties include managing financials, records, correspondence, meetings, and general office tasks with attention to detail, teamwork, agility and effective communication.

Qualifications

• Experience providing day-to-day administrative support.
• Ability to manage office processes and communications.
• Strong organizational and record-keeping skills.

Responsibilities

• Maintaining financial systems and the payment of invoices.
• Management of records and departmental systems.
• Preparation of correspondence and communications.
• Arranging and supporting meetings and events.
• Inbox, calendar and mail management.
• Coordinating general office maintenance and supplies.
• Ad hoc administrative support to key executives, managers and the broader team.

Skills

Attention to detail

Teamwork

Agility

Flexibility

Effective communication

Job description

Department of Families, Fairness & Housing VIC – Victoria

The Administration Officer provides day to day support across the Client Support and Client Services and the Agency Performance, Partnership and System Support Work Units. The role provides for the effective functioning of administrative processes and supports business operations of both work units.

Attention to detail, teamwork, agility and flexibility underpin success in this role as well as a demonstrated ability to communicate sensitively and effectively.

The role provides for the effective functioning of administrative processes and supports the overall business operations of the office. Including:

• Maintaining financial systems and the payment of invoices
• Management of records and departmental systems
• Preparation of correspondence and communications
• Arranging and supporting meetings and events
• Inbox, calendar and mail management
• Coordinating general office maintenance and supplies
• Ad hoc administrative support to key executives, managers and the broader team.

ACCOUNTABILITIES INCLUDE

• Under general direction, provide assistance with office processes and corporate information systems such as records management, financial information, fleet management, client payments and ministerial correspondence.
• Answer queries, provide timely advice and undertake general follow up action as required, including correctly redirecting incoming mail and queries.
• Provide support and assistance in the presentation of meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.

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